Administrative assistant Job at Robert Half (Santa Monica)

Administrative assistant

Robert Half

Location:
United States , Santa Monica

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis. This role is ideal for someone who enjoys keeping operations running smoothly and takes pride in creating an organized and welcoming environment. With a focus on mail management and supporting office functions, this position offers opportunities to contribute to a dynamic workplace. You will work every Friday, onsite, in Santa Monica.

Job Responsibility:

Sort, scan, and distribute incoming mail to appropriate team members on a daily basis
Manage inventory and replenish office supplies, groceries, and breakroom essentials as needed
Ensure the kitchen and breakroom are clean and organized, including running the dishwasher and wiping down surfaces
Coordinate lunch orders for team members, including placing orders and setting up meals
Welcome and assist vendors during onsite visits, ensuring their needs are met and tasks are completed
Greet external visitors and provide a hospitable experience, including offering refreshments and guiding them to designated areas
Keep conference rooms tidy and ready for meetings, including straightening chairs and disposing of trash
Support the team with occasional light maintenance tasks, ensuring the office remains functional and presentable

Requirements:

Proven experience in administrative support or office management roles
Strong organizational skills with the ability to manage multiple tasks simultaneously
Excellent communication and interpersonal abilities to interact with team members, vendors, and visitors
Proficiency in handling mail, data entry, and general office operations
Ability to maintain a clean and detail-oriented workspace consistently
Familiarity with ordering supplies and coordinating deliveries
Comfortable with light physical tasks such as lifting supplies or tidying up
Reliable and proactive approach to completing responsibilities efficiently

What we offer:

Lunch will be provided daily
Access to the gym
Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan

Additional Information:

Job Posted:
February 01, 2026

Employment Type:

Parttime

Work Type:

On-site work

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