Administrative Assistant Job at Robert Half (Saint Louis)

New

Administrative Assistant

We are seeking a proactive and highly organized Administrative Assistant to supp...

Location

United States , Seatac

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3 years of administrative, office support, or coordinator experience
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
High attention to detail and ability to prioritize tasks effectively
Professional, dependable, and team-oriented

Job Responsibility

Provide administrative support to leadership and team members, including scheduling, calendar management, and meeting coordination
Answer and direct incoming calls, emails, and general inquiries professionally
Prepare, format, and maintain documents, reports, and correspondence
Manage data entry, filing systems, and recordkeeping with a high level of accuracy
Coordinate office activities, supply ordering, and general office organization
Assist with onboarding logistics, internal communications, and team coordination
Support project tracking, deadlines, and follow-ups across departments
Maintain confidentiality of sensitive information and documents

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

We are looking for an experienced and service-oriented Administrative Assistant ...

Location

United States , Coconut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative assistant, receptionist, or general office support role
Ability to handle inbound calls professionally and communicate clearly with visitors and staff
Strong data entry skills with a high level of accuracy and attention to detail
Proficiency with Microsoft Office and experience working with Salesforce or a similar database system
Comfortable supporting an office environment that serves older adult clients in a courteous and respectful manner
Strong organizational skills and the ability to manage multiple routine tasks throughout the workday
Reliable availability to work a Monday through Friday schedule during standard business hours

Job Responsibility

Welcome visitors warmly, provide a detail-oriented front-desk experience, and assist guests as they arrive for appointments or office activities
Answer incoming phone calls promptly, direct inquiries appropriately, and relay messages with accuracy and discretion
Coordinate workshop sign-ups by entering participant information into the database and maintaining accurate registration records
Help maintain an orderly, presentable office by monitoring shared spaces and ensuring the environment remains clean and inviting
Support day-to-day administrative tasks such as preparing documents, updating records, and handling routine office correspondence
Assist with hospitality duties for visitors, including offering refreshments and creating a comfortable in-office experience
Use Salesforce and Microsoft Office applications to manage information, track administrative activity, and complete clerical assignments efficiently

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

W Macau - Studio City is part of an integrated resort of Studio City and situate...

Location

Macau , Macau

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets
Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Job Responsibility

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests
Transmit information or documents using a computer, mail, or facsimile machine
Operate standard office equipment other than computers
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Handle incoming and outgoing mail, including date stamping and distributing incoming mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc.
Compile, copy, sort, and file records of office activities, business transactions, and other activities
Enter and locate work-related information using computers and/or point of sale systems
Perform other reasonable job duties as requested by Supervisors

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Norristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, office support, receptionist, or front desk role
Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Outlook
Experience handling inbound calls, scheduling, data entry, and general administrative assistance responsibilities
Ability to manage multiple priorities effectively and adapt to changing demands in a busy onsite office setting
Strong communication skills with the ability to interact confidently with directors, project managers, and executive visitors
Strong organizational skills, attention to detail, and a dependable approach to completing daily tasks

Job Responsibility

Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors
Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities
Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership
Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination
Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace
Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings
Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations
Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Administrative Assistant

An onsite Administrative Assistant is needed to support a healthcare office in H...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in an administrative or office support role
Strong phone experience and ability to answer phones professionally
Excellent interpersonal and customer service skills
Strong attention to detail and multitasking ability
Familiarity with office software and scheduling tools

Job Responsibility

Answer phones and direct calls to the appropriate departments
Schedule appointments and maintain calendars
Support patient-facing and administrative communication
Prepare forms, correspondence, and internal documents
Maintain accurate records and assist with data entry
Monitor office supplies and support daily office workflow
Provide general clerical and operational support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Our client a Christian nonprofit is seeking a highly organized and proactive Adm...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of strong administrative experience
Experience supporting a CEO, director, or senior leader strongly preferred
Strong proficiency in Microsoft Office Suite
Ability to learn new database systems and software quickly
Proven ability to multitask and manage multiple priorities successfully
Excellent organizational, communication, and time management skills
Must be able to work onsite full-time, Monday through Friday

Job Responsibility

Provide administrative support to the CEO and assist with day-to-day office operations
Manage heavy calendar scheduling, coordinate meetings, and handle shifting priorities
Coordinate travel arrangements, including itineraries, logistics, and related documentation
Process and track expense reports accurately and in a timely manner
Prepare correspondence, reports, and other documents using Microsoft Office Suite
Learn and utilize a new database system to support organizational operations
Serve as a dependable point of contact and maintain professionalism in all communications
Multitask effectively and juggle multiple administrative responsibilities in a busy environment

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Murrieta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative support, office coordination, or similar business support role
Strong ability to organize work, manage multiple responsibilities at once, and maintain close attention to detail
Clear and effective communication skills, both written and verbal, with a service-oriented mindset
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, and the ability to learn new business systems quickly
Demonstrated discretion when handling confidential records, employee information, and sensitive business matters
Experience supporting timesheet processing, attendance tracking, data entry, and customer or account-related administrative tasks
Sound judgment and problem-solving ability in a busy office setting with shifting priorities
Effective interpersonal skills with the ability to work well with coworkers, visitors, vendors, and customers

Job Responsibility

Coordinate day-to-day office support activities, including maintaining files, managing incoming and outgoing mail, tracking documentation, and keeping supplies stocked
Process and monitor employee time records, attendance information, request tracking, and related administrative reporting with accuracy and timeliness
Arrange and follow up on building-related services such as maintenance visits, equipment servicing, cleaning support, and workplace security needs
Maintain regular communication with customers to review account activity, address concerns, collect feedback, and promote a high level of satisfaction
Compile service and account performance data, monitor key customer success indicators, and prepare summaries for leadership review
Draft, format, and distribute business correspondence, internal documents, reports, and other administrative materials as needed
Schedule meetings, coordinate office events, welcome visitors, and ensure onsite interactions are organized and attentive to detail
Support compliance with workplace safety practices, security procedures, and applicable operational requirements
Assist with additional administrative assignments and general office needs to support team effectiveness and business continuity

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented and adaptable Administrative Assistant to s...

Location

United States , Lansing

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent, along with at least 3 years of progressively responsible administrative experience, or an equivalent combination of education and related training
Two to four years of experience in administrative, clerical, secretarial, or front-office support roles
Proficiency with Microsoft Office applications, Outlook email, internet research tools, and database systems
Strong written communication, typing, and computer skills for producing documents, correspondence, and reports
Self-starter
works independently with minimal supervision
Effective interpersonal skills with the ability to provide courteous, accurate assistance to staff, clients, and visitors
Demonstrated ability to communicate with individuals who may have limited cognitive abilities or limited English proficiency and respond calmly in challenging situations
Working knowledge of standard office procedures, with the ability to manage multiple priorities and support several staff members at once

Job Responsibility

Manage high-volume inbound calls
deescalate upset or difficult clients
Provide administrative support to multiple teams simultaneously
Prepare, format, and distribute correspondence, reports, forms, and other business documents with a high level of accuracy and care
Enter, update, and maintain data in office systems and databases while ensuring records remain organized and current
Organize files, records, and office materials to improve accessibility and support efficient day-to-day operations
Communicate clearly and respectfully with clients, staff, and community members from a wide range of backgrounds, including individuals with disabilities or limited English proficiency
Handle confidential information responsibly and follow established procedures to protect sensitive client and organizational data
Independently prioritize competing assignments, respond appropriately to urgent situations, and help keep office workflows running smoothly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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