Administrative Assistant

• Welcome guests, answer incoming calls, and provide courteous front-desk coverage for the office
• Manage and coordinate complex calendars for two senior leaders, including scheduling meetings and resolving conflicts
• Prepare, submit, and monitor expense reports while maintaining accurate records for tracking purposes
• Arrange business travel logistics such as flights, lodging, transportation, and itinerary details
• Enter and maintain data in internal systems and spreadsheets with a high degree of accuracy
• Monitor office supplies and inventory levels, and coordinate replenishment to support daily operations
• Perform a variety of administrative tasks to help maintain an organized and efficient office environment
• Assist with planning and preparing for association events, including occasional support outside regular business hours

• Prior experience in an administrative assistant, receptionist, or office support role
• Strong ability to manage multiple tasks, priorities, and schedules in a fast-paced setting
• Proficiency in answering inbound calls and communicating professionally with internal and external contacts
• Accurate data entry skills and strong attention to detail in recordkeeping and reporting
• Experience supporting executive calendars, travel coordination, and expense processing
• Solid working knowledge of general office procedures and administrative best practices
• Familiarity with Memberly, MailChimp, or NetSuite is a plus, but not required

Familiarity with Memberly, MailChimp, or NetSuite is a plus, but not required

• Medical, vision, dental, and life and disability insurance
• 401(k) plan