Administrative Assistant Job at Robert Half (Morris Plains)

New

Administrative Assistant

A growing commercial property management firm is seeking an Administrative Assis...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience
Proficiency with Microsoft Office Suite, including Excel and Outlook
Strong organizational and communication skills
Property management or real estate experience is a plus
Ability to work independently and prioritize tasks effectively

Job Responsibility

Manage calendars, meetings, and scheduling requests
Prepare reports, correspondence, and presentations
Maintain electronic and physical filing systems
Assist with contract and lease documentation
Coordinate office supply ordering and vendor communications
Support leadership with special projects and administrative initiatives
Respond to tenant inquiries and route requests appropriately
Maintain accurate records and database information
Assist with work order tracking and vendor coordination
Support customer service efforts and office operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support operati...

Location

United States , Eatontown

Salary:

65000.00 - 75000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative role within a detail-focused services, tax, accounting, or similar office environment
Strong proficiency in Microsoft Office, including solid working knowledge of Excel
Ability to manage calendars, meetings, and email communication with attention to detail
Excellent written and verbal communication skills for handling correspondence and internal coordination
Highly organized approach with the ability to manage multiple priorities and deadlines effectively
Experience maintaining accurate records and handling sensitive information with discretion
Comfortable working in an administrative capacity while supporting finance-related or benefits-related functions

Job Responsibility

Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient
Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy
Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes
Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders
Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow
Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures
Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared
Contribute to process improvements and take on additional administrative responsibilities as the role expands over time

What we offer

Medical
Dental
Vision
401k with match
2-3 weeks PTO
flex days when needed
all major holidays off
life and disability insurance
free online training

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support a construction busines...

Location

United States , Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or receptionist role - specifically in construction industry is a STRONG plus
Ability to manage multiple priorities at once without losing accuracy or follow-through
Strong attention to detail when handling documents, communication, and project records
Comfortable answering inbound calls and interacting with customers with strong attention to detail
Data entry skills with the ability to keep information organized and up to date
Experience working in the construction industry is preferred
Strong written and verbal communication skills for coordinating with internal teams and clients

Job Responsibility

Coordinate communication between customers, sales representatives, and field supervisors to keep projects moving efficiently
Manage incoming calls and greet visitors professionally while serving as an initial point of contact for client inquiries
Assist with project-related administrative work, including tracking progress, updating records, and following up on outstanding items
Prepare and revise contracts, process change documentation, and support general job file accuracy
Order materials and parts for active jobs and monitor delivery status to help avoid delays
Maintain organized office documentation through data entry, record updates, and routine administrative support
Support front desk coverage as needed and help ensure daily office operations run in an orderly manner

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Administrative Assistant

A well-established construction company is seeking an Administrative Assistant t...

Location

United States , San Marcos

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative support experience
Strong Microsoft Excel and Word skills
Excellent organizational abilities and attention to detail
Ability to manage multiple deadlines and priorities

Job Responsibility

Assist with project documentation and contract administration
Maintain job files and project records
Coordinate scheduling, meetings, and travel arrangements
Prepare reports, spreadsheets, and project correspondence
Track certificates of insurance and vendor documentation
Support payroll and accounting departments with administrative tasks
Answer incoming calls and greet visitors
Manage office supplies and equipment needs
Coordinate mail, deliveries, and office communications
Assist with special projects and operational initiatives

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing administrative support in an office environment
Ability to manage inbound calls professionally and communicate clearly with internal and external contacts
Proficiency in general office procedures, including scheduling, filing, and document handling
Strong data entry skills with close attention to detail and accuracy
Comfortable performing receptionist-style duties, including visitor interaction and call handling
Strong organizational skills with the ability to manage multiple tasks efficiently

Job Responsibility

Manage front-office activities by greeting visitors, directing inquiries, and ensuring a welcoming environment
Respond to incoming phone calls promptly, route messages accurately, and provide helpful assistance to callers
Perform a range of administrative support tasks such as scheduling, document preparation, filing, and general office coordination
Enter and maintain records with a high level of accuracy while helping keep administrative data current and organized
Support day-to-day office operations by tracking routine tasks, handling correspondence, and assisting with workflow needs
Maintain orderly office documentation and assist with reception coverage to ensure smooth daily business operations

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to provide part-time of...

Location

United States , Battle Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience or demonstrated ability in administrative support, office coordination, or receptionist-related work
Strong verbal communication skills with the ability to respond courteously to callers, visitors, and internal team members
Accurate data entry skills and attention to detail when managing documents and records
Comfortable working in an office setting with changing priorities and multiple routine tasks
Reliable attendance, punctuality, and a detail-oriented attitude are essential for success in this role
Ability to perform physical activities associated with office work, including walking, standing, bending, lifting, and moving materials weighing up to 45 pounds
Capable of working under deadlines while maintaining accuracy and handling occasional mildly uncomfortable situations appropriately

Job Responsibility

Manage front office activity by greeting visitors, directing inquiries, and handling incoming phone calls with care
Perform a range of clerical support tasks such as preparing documents, maintaining records, and organizing administrative materials
Enter and update information accurately in office systems, ensuring files and data remain current and well organized
Support daily departmental operations by coordinating schedules, assisting with routine communications, and helping staff stay on track
Handle general receptionist and office support duties to maintain an efficient and welcoming workplace environment
Assist with additional office-related assignments as priorities shift and business needs arise
Maintain dependable attendance, meet deadlines, and uphold a consistent, detail-oriented standard in all interactions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

Position Summary: The Administrative Assistant is responsible for performing adm...

Location

United States , Little Rock

Salary:

Not provided

Lexicon, Inc

Expiration Date

Until further notice

Requirements

Minimum of two years’ experience as an administrative assistant is required
Must be able to work under multiple project managers
Must be able to prioritize and manage multiple ask with accuracy
Ability to effectively communicate with office, shop, clients, and customers as required
Must be proficient in Microsoft Word and Excel
Must have excellent oral and written communication skills
Should be able to prioritize tasks and handle multiple tasks simultaneously

Job Responsibility

Responsible for maintaining project stick files with the latest issues of contract drawings
Verify that drawing logs maintained by document control department are current
Maintain log for tracking subcontract work to vendors and other fabricators
Responsible for set up and maintenance of project folders
Generate material receiving lists for issuing too customers (from Fabtrol to Excel Spreadsheets)
Compile preliminary billing documents, when sequences are released, for fabrication
Create transmittals for sending drawings to customers, subcontractors and vendors
Ability to log and issue work orders to processing department
Compose letters, reports etc
Performs various administrative duties as needed

What we offer

Health Insurance
HSA with Employer contributions
Dental Insurance
Vision Insurance
Life Insurance
Disability Income Benefits
Paid Holidays
Paid Vacation
401 (k)

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to join a growing healthcare clin...

Location

United States , Little Rock

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, receptionist, or office support role, preferably in a healthcare or clinic environment
Working knowledge of medical records processes, data entry, and HIPAA-compliant handling of confidential information
Familiarity with insurance verification, medical billing, or patient benefits coordination is strongly preferred
Comfort using EMR systems and basic medical terminology in a detail-focused setting
Strong communication skills with the ability to interact calmly and respectfully with a diverse patient population
Proven ability to stay organized, manage multiple priorities, and respond effectively in a changing environment
Reliable onsite availability and willingness to assist with both back-office tasks and occasional front desk responsibilities

Job Responsibility

Manage incoming medical record requests with accuracy, discretion, and a strong sense of urgency
Verify insurance details, enter information into internal systems, and maintain organized patient-related documentation
Respond to phone calls and general inquiries while providing courteous and attentive customer service
Assist clinical staff and providers with shared administrative tasks that support daily operations across the office
Maintain electronic medical records and help ensure patient information is updated correctly and handled in compliance with privacy standards
Provide front desk coverage as needed, including during breaks or other periods requiring additional office support
Contribute to administrative projects such as organizing files, supporting documentation processes, and assisting with evolving team workflows
Help support office coordination as the clinic continues to grow and adjust to changing operational needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

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