Administrative Assistant Job at jccs (Whitefish)

Administrative Assistant

jccs

Location:
United States , Whitefish

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

This is a part-time position, working an average of 20 hours per week, with an increased schedule of 30-40 hours per week during tax season (Feb 1 – Apr 15), and additional hours as needed to provide full-day coverage when the full-time administrative assistant is out of the office. JCCS Certified Public Accountants and Business Advisors is looking for motivated Administrative Assistant professional to join their team in the Whitefish office.

Job Responsibility:

Greet clients and others in a friendly, professional manner and answer the multi-line telephone system efficiently and direct calls appropriately
Retrieve messages from the office voice mail
Arrange for client appointments and records in automated calendar system
Performs all mail duties for incoming and outgoing mail
Maintains petty cash and expense logs, handles faxing, scanning & assistance to clients when picking up their returns
Assists or prepares the daily bank deposits
Sets up new client files and maintains an efficient filing system
Prepares requested correspondence and assists with special project assignments including client tax organizers, tax return and financial statement assembly and other reports
Troubleshoots and arranges for office equipment maintenance
Maintains adequate supplies of internal forms and other miscellaneous supplies
Assists with or has full Time & Billing responsibilities that may include reconciliation of time, overtime calculation, expense coding & entering, invoicing, statements, payment processing, and all reports
Run errands and handle certain housekeeping duties that include keeping the front office and employee kitchen area clean and professional in appearance
Performs other duties, responsibilities and activities as assigned

Requirements:

High school diploma
higher level education, preferred, or a combination of qualifications and equivalent clerical or office experience
1+ year of administrative experience in a mid-size office, in an accounting Firm or a similar work environment
Proficient in Microsoft Office, data entry, and time and billing software
Competent in the use of multi-line telephone, office automated systems and a 10-key calculator
Excellent planning, decision-making and organization skills, and ability to handle multiple tasks simultaneously
Excellent verbal, written communication and customer service skills
The ability to be self-directed and be a team member
Comply with established work hours and able to work overtime when dictated by client and business needs
Must successfully pass a background check

What we offer:

401(k) with safe-harbor and profit-sharing employer contributions
Health, dental, vision and HSA contributions
Early Friday afternoons off (May – December)
PTO and paid holidays
Paid CPA licensing and continuing education
Career growth and advancement opportunities
Supportive and collaborative team environment
Opportunity to live and work in beautiful Montana

Additional Information:

Job Posted:
April 16, 2026

Employment Type:

Parttime

Work Type:

On-site work

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