Administrative Assistant Job at TDX (Anchorage)

Administrative Assistant

TDX

Location:
United States , Anchorage

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Administrative Assistant provides high-level administrative and operational support to the CEO and various departments within the organization, ensuring the smooth coordination of daily activities, projects, and strategic initiatives. This position plays a key role in enhancing operational efficiency across the company by assisting with scheduling, document management, communication, and organizational logistics. The assistant will work closely with department leads and other key stakeholders to help facilitate executive-level decision-making and corporate functions.

Job Responsibility:

Provide administrative assistance to the CEO across all organizational departments, ensuring that executive priorities and interdepartmental needs are met efficiently
Manage schedules and appointments, coordinating meetings and travel arrangements
Assist with drafting and editing communication materials (emails, reports, presentations, and meeting agendas) for internal and external audiences
Handle incoming calls, messages, and correspondence, ensuring timely responses and prioritization of critical matters
Organize and maintain electronic and physical files, ensuring easy access to important documents and information
Assist in preparing reports, presentations, and financial documents to aid in decision-making and presentations to internal teams and the Board of Directors
Help organize and coordinate company-wide events, including shareholder meetings, board meetings, and team-building activities
Oversee the logistics for meetings, from venue arrangements to catering and technology setup
Assist with the organization of various departmental needs as they arise, including tracking budgets, supplies, and ensuring projects stay on schedule
Support the CEO and department managers in ensuring seamless communication and operational effectiveness across divisions
Assist in managing key organizational initiatives as directed by the CEO
Perform research, handle project coordination, and manage ad-hoc administrative tasks
Proactively anticipate the needs of the executive office and assist as needed to ensure the efficiency of the corporation
Provide general administrative support to various departments as required, ensuring alignment with the organization’s strategic objectives

Requirements:

Associate’s degree in business administration, management, or a related field required
Bachelor’s degree preferred
Five (5) years of experience supporting executive leadership in an administrative or executive assistant capacity
or ten (10) years of progressively responsible administrative experience directly supporting executive management or C-Suite leadership
Demonstrated ability to manage multiple priorities in a fast-paced executive environment
Strong organizational, time management, and problem-solving skills
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management systems
Excellent written and verbal communication skills
Ability to handle highly confidential and sensitive information with professionalism and discretion

Nice to have:

Experience supporting senior executives in a corporate or government contracting environment
Experience coordinating board meetings, shareholder meetings, or executive leadership meetings
Familiarity with Alaska Native corporations or organizations serving shareholder communities

Additional Information:

Job Posted:
March 19, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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