Administrative Assistant

• Manage and coordinate multiple calendars to optimize schedules and prioritize tasks
• Prepare and review reports, metrics, and updates to highlight key items requiring executive attention
• Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders
• Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum
• Facilitate communication between different office locations to align efforts and goals
• Organize and maintain files across various repositories for easy access and compliance
• Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations
• Support HR processes by assisting with communication during organizational or personnel changes
• Research and recommend tools and technologies to automate routine tasks and enhance efficiency
• Leverage existing branding materials to improve internal communications and employee engagement

• Proven experience in an Administrative Assistant or Executive Assistant role
• Strong organizational skills and the ability to manage multiple priorities effectively
• Exceptional written and verbal communication skills with a confident and detail-oriented demeanor
• High level of discretion and integrity when handling sensitive information
• Proactive and resourceful approach to problem-solving and anticipating needs
• Detail-oriented mindset with the ability to act strategically in dynamic situations
• Proficiency in Microsoft Office Suite, Google Workspace, and adaptability to learn new technologies

Bilingual or cross-cultural communication experience

• medical
• vision
• dental
• life insurance
• disability insurance
• 401(k) plan