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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Chicago

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

20.00 - 24.00 USD / Hour
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is fully remote and part time. In this role, you will play a pivotal part in maintaining financial accuracy, overseeing documentation, and supporting operational activities. If you thrive in a dynamic environment and have experience in administrative functions and financial tracking, this opportunity is ideal for you.

Job Responsibility:

  • Manage company bookkeeping processes and ensure the accuracy of financial records
  • Oversee client billing cycles, track payments, and follow up on outstanding invoices
  • Draft contracts and maintain agreements with vendors and external contractors
  • Organize and manage documentation for onboarding new contractors
  • Coordinate with contractors to ensure timely invoicing and payment processing
  • Monitor outbound client billing for precision and efficiency
  • Update company financial projections weekly to track cash flow
  • Provide operational support to executives and assist with daily administrative tasks
  • Track and recover estate-related reimbursements and outstanding payments
  • Maintain communication with attorneys, vendors, and stakeholders to ensure compliance with estate recovery processes
  • Track and monitor outstanding estate-related payments, reimbursements, and receivables
  • Coordinate with relevant parties to recover funds owed to the estate
  • Maintain accurate documentation of all recovered amounts and outstanding balances
  • Communicate regularly with attorneys, vendors, and stakeholders regarding recovery status
  • Ensure all financial recovery activities comply with estate requirements and internal policies

Requirements:

  • At least 3 years of experience in operations, finance, or administrative management
  • Demonstrated ability to work with vendors, contractors, and legal or financial stakeholders
  • Proficient in drafting contracts and managing vendor relationships
  • Strong organizational and time-management skills with attention to detail
  • Skilled in using financial software, spreadsheets, and relevant platforms
  • Excellent communication abilities and a collaborative work ethic
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in company 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

Employment Type:
Parttime
Work Type:
Remote work
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