Administrative Assistant Job at Apollo Mechanical Contractors (Abilene)

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily front office ope...

Location

United States , Tempe

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist role
Ability to handle inbound phone calls professionally and route information efficiently
Strong data entry skills with close attention to detail and accuracy
Comfortable managing multiple priorities in a fast-paced office setting
Proficiency with standard office software and general computer applications
Strong organizational skills and the ability to maintain orderly records and files
Dependable communication skills and a customer-focused approach when assisting staff and visitors

Job Responsibility

Manage front desk and general administrative support activities to keep daily office operations running smoothly
Respond to incoming calls, direct inquiries appropriately, and provide courteous assistance to visitors and staff
Enter, update, and maintain office information and records with a high level of accuracy
Coordinate the purchase of office materials and kitchen supplies while monitoring inventory and replenishment needs
Organize, file, and archive documentation in accordance with retention guidelines and support secure document disposal through an external vendor
Assist with routine clerical tasks such as scheduling, document preparation, and general correspondence
Provide support for basic accounting-related tasks as training is provided
Contribute to additional administrative projects and office duties as business needs change

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to support the packaging team in ...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative support role, preferably within manufacturing, distribution, or another industrial setting
Strong working knowledge of SAP PM Maintenance or comparable ERP platforms
experience with cloud-based ERP systems is valuable
Familiarity with Kronos timekeeping software is preferred, including the ability to review records and generate reports
Advanced Microsoft Excel skills, including formula usage, along with proficiency in Microsoft Office and SharePoint
Ability to manage multiple priorities, stay organized, and maintain accuracy in a fast-paced environment
Strong analytical and problem-solving skills with careful attention to detail
Willingness to take ownership of both routine and urgent tasks with a flexible, team-oriented approach
Experience supporting operational or continuous improvement activities, including OPEX-related environments, is a plus

Job Responsibility

Investigate and reconcile timekeeping issues by gathering records, reviewing details, and correcting discrepancies in a timely manner
Partner with Human Resources to monitor attendance, maintain documentation, and support adherence to departmental compliance expectations
Compile, organize, and analyze operational data for reporting needs, working closely with corporate partners to ensure information is accurate and useful
Prepare and distribute department performance reports, including key metrics that support decision-making and operational visibility
Review system entries for errors, make corrections when needed, and help maintain dependable administrative records
Provide day-to-day administrative support to the packaging department, helping create structure and consistency across office processes
Assist with special assignments and cross-functional initiatives as business needs evolve
Learn and work within new systems and tools as needed to support department operations and reporting requirements

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant w...

Location

United States , Marietta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate degree preferred
2+ years of administrative experience in a healthcare or medical office setting
Experience working with EHR/EMR systems (e.g., Epic, Cerner, Athenahealth)
Strong knowledge of medical terminology and office workflows
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent communication and customer service skills

Job Responsibility

Provide administrative support to healthcare providers, office managers, and clinical staff
Schedule patient appointments, manage calendars, and coordinate follow-ups
Answer and route incoming calls, respond to inquiries, and greet patients professionally
Maintain and update electronic health records (EHR/EMR) accurately
Verify patient information, insurance details, and authorizations
Prepare, scan, and file patient documentation and medical records
Assist with billing coordination, referrals, and documentation requests
Ensure compliance with HIPAA and confidentiality standards
Order office supplies and assist with general office organization
Support special projects and reporting as needed

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Perrysburg

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Prior experience in an administrative support role is preferred, ideally with at least 1-2 years in an office setting
Strong computer skills with the ability to enter data accurately and produce routine reports
Practical experience using Microsoft Office applications, including Word and Excel
Clear written and verbal communication skills with a detail-focused approach to internal and external interactions
Strong organizational abilities with close attention to accuracy and detail
Ability to work both independently and collaboratively while managing several responsibilities at once

Job Responsibility

Support daily office operations
Assist with a range of administrative tasks
Keep information organized
Handle multiple priorities
Contribute to a team-focused work environment

What we offer

Medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support food service administr...

Location

United States , Ypsilanti

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree or higher required
At least 2 years of administrative or clerical experience, ideally within education, public sector, or nutrition program settings
Strong ability to organize records, manage detailed documentation, and maintain a high level of accuracy
Proficiency with Google Workspace tools, including Docs and Sheets, and the ability to learn new internal software
Clear written and verbal communication skills for interacting with staff, families, vendors, and agency representatives
Ability to balance multiple deadlines, adapt to changing priorities, and support compliance-focused work

Job Responsibility

Coordinate administrative support for food service operations by organizing records, maintaining documentation, and assisting with day-to-day program needs
Review and collect materials such as menus, production records, training logs, inspection reports, and meal service forms to help ensure program accuracy and compliance
Support monitoring activities by arranging site visits, preparing files for audits or inspections, and assisting with follow-up actions when needed
Maintain district food service files, including meal counts, application records, verification paperwork, and related reporting documents
Help prepare and submit required state and federal child nutrition reports in a timely and accurate manner
Track invoices, compare billing details with district records, and communicate discrepancies to the appropriate internal teams
Respond to questions from families, students, staff, and vendors regarding meal services, balances, eligibility, and program procedures
Assist with procurement-related clerical work, contract documentation, renewals, and audit preparation while supporting communication across school sites and district leadership
Travel to school locations throughout the district to monitor meal service activities, gather required forms, and support after-school or summer meal programs as scheduled
Participate in department and state-sponsored trainings or seminars and complete other assigned tasks that contribute to effective food service administration

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Administrative Assistant

An exciting opportunity with a company located in Ann Arbor for an experienced A...

Location

United States , Ann Arbor

Salary:

21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Minimum 2 years' experience required in a true Administrative Assistant role is required
Prior administrative experience preferred
Excellent communication and time-management abilities
detail oriented, dependable, and able to work independently
Microsoft Word and Excel proficiency are required
At least 2 years of recent experience in a dedicated Administrative Assistant position, with 3+ years of overall relevant experience preferred
Strong proficiency in Microsoft Office, particularly Word and Excel
Demonstrated ability to communicate clearly and manage time effectively in a fast-paced support role
Proven ability to work independently, follow instructions carefully, and respond well to feedback
Reliable and highly detail-oriented in daily responsibilities

Job Responsibility

Entering purchase orders
Assist with processing requisitions
Scheduling meetings
Working with vendors
Processing certificates of insurance
Answering phone lines
Typing correspondence and running maintenance reports on Excel
Entering invoices for payment
Entering payroll data

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

We are looking for a meticulous Administrative Assistant to support our team! I...

Location

United States , Westbury

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative or receptionist roles
Proficiency in Microsoft Outlook and Excel
Strong organizational skills and attention to detail

Job Responsibility

Serve as the primary point of contact at the front desk, delivering excellent customer service and maintaining a conscientious demeanor
Maintain cleanliness and orderliness in shared spaces, including the front desk and conference rooms
Coordinate meetings and schedules using Microsoft Outlook to support multiple departments
Adapt to shifting priorities and multitask efficiently in a fast-paced environment
Take initiative to identify and address administrative needs without direct supervision
Provide receptionist duties, including greeting visitors and handling incoming calls
Collaborate with various departments to ensure seamless communication and support
Assist with ad hoc tasks as needed to contribute to overall office functionality

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support role within a detail-oriented office environment
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Strong organizational skills with the ability to manage records, schedules, and multiple priorities accurately
Experience handling office supply ordering and general office coordination tasks
Ability to communicate clearly in writing and verbally with clients and internal stakeholders
Comfortable working with confidential information and following established procedures
Familiarity with shipping and mailing processes, including the use of services such as UPS and FedEx

Job Responsibility

Maintain organized and up-to-date records for equipment financing requests, agreements, and client information within internal databases and company systems
Assist with loan and lease application processing by gathering documents, checking files for completeness, and routing materials to the appropriate teams
Coordinate calendars by arranging meetings, client visits, and team events while preparing supporting materials and documentation in advance
Perform day-to-day office administration, including drafting routine correspondence, sorting incoming and outgoing mail, filing records, and monitoring supply levels
Provide support to the sales team by assembling proposal materials, following up on active opportunities, and producing status reports and performance updates
Handle confidential customer and financial data in accordance with established policies, privacy standards, and compliance requirements
Contribute to special assignments such as audit preparation, training support, and administrative process improvement initiatives
Manage shipping and courier tasks, including coordinating outgoing packages through carriers such as UPS and FedEx

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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