Administrative Assistant Job at Robert Half (New York)

Administrative Assistant

Robert Half

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a dedicated Administrative Assistant to support our finance and development teams in New York, New York. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage administrative tasks efficiently. The role involves working with various tools and platforms to ensure smooth operations in financial and donor-related processes.

Job Responsibility:

Process vendor bills and payments efficiently using Bill.com
Perform batch gift entries, create new donor records, and update existing information in Raiser’s Edge
Generate queries and reports within Raiser’s Edge to support data analysis
Execute mail merges and prepare documents using Microsoft Word
Coordinate calendars and schedules using Outlook for seamless team collaboration
Manage document handling tasks, including printing, scanning, and filing
Access payment processors like GiveSmart and PayPal to retrieve and run reports
Update and maintain donation pages on GiveSmart to support fundraising efforts
Reconcile monthly financial records, including donor gifts and Divvy card transactions

Requirements:

Experience working with Raiser’s Edge and Bill.com is highly preferred
Familiarity with platforms such as GiveSmart, PayPal, and Divvy is a plus
Proficiency in Microsoft Office, particularly Word and Excel, is essential
Basic knowledge of SharePoint and Dropbox for document management
Strong attention to detail and a commitment to maintaining confidentiality
Excellent organizational skills and the ability to handle multiple tasks effectively
Clear and detail-oriented communication skills for team collaboration and external interactions

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 13, 2026

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