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Administrative Assistant

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BrainFinance

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Location:
Canada , Montreal

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking an Administrative Assistant to join our legal team in a key, collaborative role. As a true liaison between the legal team and various departments, this position contributes to document management, compliance, and the smooth running of operations. Autonomy, proactivity, professionalism, and discretion are essential to effectively manage multiple priorities and support the continuous improvement of practices.

Job Responsibility:

  • Coordinate and follow up on requests with the legal team according to priorities and deadlines
  • Follow up with stakeholders and support file processing
  • Ensure management and compliance with deadlines (corporate filings, licenses, renewals)
  • Prepare and organize documentation, presentations, and administrative files
  • Schedule meetings, prepare agendas, and draft meeting minutes
  • Manage inboxes, contracts, and signatures (DocuSign)
  • Maintain up-to-date records, tracking tools, and internal documents
  • Support internal committees and coordinate follow-up actions
  • Ensure administrative compliance (language requirements, health & safety, internal obligations)
  • Coordinate the preparation and submission of official documents (e.g., government filings)

Requirements:

  • Minimum of 3 years of experience in administrative support. Experience in a legal environment is an asset, but all relevant experience will be considered
  • Strong writing, formatting, and document review skills with great attention to detail
  • Proficiency in document management and archiving, ensuring confidentiality and version control
  • Autonomous and proactive in managing and following up on files
  • Excellent written and verbal communication skills in French
  • Discretion and professionalism in handling confidential information
  • Advanced proficiency in office tools (Word, Excel, PowerPoint, Outlook)
What we offer:
  • Group insurance (health and dental)
  • Employer contribution to a retirement savings plan (RRSP)
  • Access to a telemedicine platform and virtual healthcare services
  • Employee Assistance Program (EAP)
  • Hybrid work model (office/remote – team is in the office on Wednesdays)
  • Additional paid leave (moving day, birthday, 5 personal days)
  • Health and wellness program
  • Additional perks: Social events coordinator, happy hours, snacks provided, yoga and meditation room
  • Paid subscriptions to learning tools
  • Public transit benefits (Bixi, Opus)
  • Open-concept office with ping pong and pool tables
  • Friendly and relaxed work environment

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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