Administrative Assistant

• Provide comprehensive administrative support to executive or departmental leaders, ensuring smooth operations and task management
• Coordinate procurement tasks, including managing purchase orders, vendor relations, and requisitions
• Draft and edit correspondence, ensuring clear communication across departments
• Maintain accurate records, track documents, and perform meticulous data entry
• Organize and manage calendars, schedules, and meetings for multiple supervisors
• Utilize Microsoft Office Suite and cloud-based platforms such as SharePoint and DocuSign for document management
• Handle sensitive and confidential information with discretion and care
• Prioritize and manage multiple tasks, ensuring deadlines are met efficiently
• Anticipate needs and proactively solve problems to support team objectives
• Collaborate effectively in a public sector or large organizational environment, including higher education settings

• Minimum of 3–5 years of advanced administrative support experience, preferably in executive or departmental roles
• Proficiency in Microsoft Office Suite and familiarity with cloud-based systems like SharePoint and DocuSign
• Strong verbal and written communication skills for effective interactions and documentation
• Exceptional organizational and time-management capabilities to handle multiple priorities
• High attention to detail in recordkeeping, data entry, and document tracking
• Experience in managing calendars, meetings, and schedules for multiple supervisors
• Independent problem-solving skills and ability to take initiative in dynamic environments

Familiarity with procurement or contracts administration is preferred, including vendor management and requisitions

medical, vision, dental, life and disability insurance, 401(k) plan