Administrative Assistant Job at Robert Half (Oakland)

Administrative Assistant

Robert Half is seeking a detail-oriented and organized Administrative Assistant ...

Location

United States , Allentown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate or bachelor’s degree preferred
1+ years of administrative, clerical, or office support experience preferred
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to handle sensitive information with confidentiality
Strong time management skills and ability to multitask in a fast-paced environment

Job Responsibility

Provide administrative support to managers and team members
Answer and direct phone calls, emails, and other correspondence
Schedule meetings, maintain calendars, and coordinate appointments
Prepare reports, presentations, and other business documents
Organize and maintain filing systems, records, and office supplies
Greet visitors and assist with front desk coverage as needed
Support data entry, expense reporting, and general clerical duties
Assist with special projects and other administrative tasks as assigned

What we offer

Competitive compensation and benefits
Free online training
Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , West Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of administrative support experience, preferably in a manufacturing, warehouse, or logistics setting
Proven ability to perform accurate data entry and manage multiple documentation tasks with strong attention to detail
Experience handling general office and administrative duties in a fast-moving work environment
Comfortable answering inbound calls and responding professionally to internal and external contacts
Familiarity with shipping paperwork, order processing, or inventory-related records is strongly preferred
Strong communication skills and the ability to work effectively with cross-functional teams
Proficiency with basic computer systems and office software used for tracking, reporting, and recordkeeping

Job Responsibility

Coordinate incoming and outgoing shipment schedules to help ensure timely movement of materials and finished goods
Prepare shipping documentation, including bills of lading and packing records, with a high degree of accuracy
Process customer and internal orders by allocating items, entering order details, and converting transfers into invoices when needed
Enter purchase order information into company systems and verify data for completeness and correctness
Close batch-related documentation as required to support operational and reporting needs
Maintain ongoing communication with shipping and receiving personnel to provide updates on stock availability and order status
Support inventory control activities by assisting with cycle counts and investigating discrepancies when identified
Take part in scheduled physical inventory events held twice per year and help keep inventory records up to date

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable office supp...

Location

United States , Woodbridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment, preferably within real estate, sales, leasing, or a related business setting
Strong data entry skills with the ability to maintain accurate records and process detailed documentation efficiently
Ability to manage inbound calls, written correspondence, mail handling, and general receptionist-style responsibilities with strong attention to detail
Familiarity with coordinating schedules, appointments, and multiple priorities in a fast-paced office
Strong organizational skills and attention to detail, especially when working with transaction files, reports, and compliance-related paperwork
Effective communication skills with the ability to work collaboratively with office staff, managers, and sales professionals
Comfortable using standard office software and administrative systems to support reporting, file management, and daily operations

Job Responsibility

Manage administrative workflows related to new property listings and closed sales, including entering information into internal systems and reviewing documentation for accuracy and completeness
Prepare and maintain transaction records such as purchase agreements, sold files, and monthly activity reports while ensuring deadlines are met
Calculate advertising charges, review promotional content for accuracy, and submit approved ads to local publications as needed
Support office operations by distributing assignments, handling correspondence and mail, answering inbound calls, and assisting with appointment coordination
Monitor escrow and pending transaction files when applicable, confirming required documents and details are complete, compliant, and properly recorded
Coordinate with staff, managers, and sales associates to promote smooth communication and provide day-to-day administrative support across the office
Assist with scheduling, training, and oversight of office personnel, and provide backup coverage to maintain consistent departmental support
Help organize special events and prepare marketing materials such as flyers, brochures, collateral pieces, and handouts
Take on additional office and administrative duties as assigned to support business needs during the contract period

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Administrative Assistant

We are looking for an experienced and dependable Administrative Assistant to sup...

Location

United States , Lutherville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in administrative, reception, or office support roles
Strong organizational ability with careful attention to detail and accuracy across multiple tasks
Clear written and verbal communication skills with confidence in a client-facing environment
Proven ability to handle sensitive information with discretion and confidentiality
Reliable work habits and a proactive approach to supporting team priorities and office needs
Comfort assisting older clients with patience, empathy, and a service-oriented mindset
Proficiency with general administrative tasks such as inbound call handling, data entry, scheduling, and document management
Previous experience in a law firm or similar services setting is helpful, and exposure to trusts, estates, or probate work is a plus

Job Responsibility

Welcome clients and visitors, creating a courteous and attentive first impression
Coordinate meetings, appointments, and deadline tracking
Communicate with accountants, financial advisors, and other outside contacts
Assist with probate-related documents and correspondence
Prepare billing materials, record payments, and help with routine deposit processing
Provide administrative support for trust tax return workflows
Maintain organized records by updating task trackers, monitoring deadlines, and managing document inventories
Process incoming mail and digital files by scanning, sorting, and filing materials
Support office operations through supply management, daily opening and closing duties, and periodic file review and cleanup

What we offer

Medical benefits
Vision benefits
Dental benefits
Life insurance
Disability insurance
401(k) plan

Administrative Assistant

Robert Half's client in Marlborough is looking for an administrative assistant t...

Location

United States , Marlborough

Salary:

18.00 - 19.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Basic Microsoft Office
assisting with onboarding and orientation
collecting documents
data entry
filing/scanning
phone/email correspondents

Job Responsibility

assisting with onboarding and orientation
collecting documents
data entry
filing/scanning
phone/email correspondents

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an experienced and dependable Administrative Assistant to sup...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, front desk, office coordination, or a similar business support role
Strong verbal and written communication skills with a detail-oriented and approachable demeanor
Proficiency with Microsoft Office and confidence working with computers and standard office technology
Excellent attention to detail and accuracy in data entry and document handling
Ability to manage multiple tasks effectively while maintaining organization and follow-through
Comfortable handling inbound calls and interacting with clients in a courteous and effective manner
Open to candidates who are early in their careers, including entry-level candidates with strong administrative aptitude

Job Responsibility

Welcome visitors and serve as the first point of contact for incoming calls, providing courteous and attentive assistance
Manage a variety of administrative tasks such as scheduling, document preparation, filing, and general office coordination
Enter and maintain information with a high level of accuracy across office records and internal documents
Support client-facing communication by responding promptly, relaying messages clearly, and helping ensure a positive experience
Use Microsoft Office tools to create correspondence, update spreadsheets, and organize routine administrative materials
Monitor day-to-day office needs and help keep workflows running smoothly in a fast-paced, in-person setting
Assist team members with clerical and receptionist-related duties as priorities shift throughout the workweek

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Administrative Assistant

Robert Half is partnering with a reputable wealth management firm seeking a prof...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative, receptionist, or office support experience
Strong proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Excellent communication and interpersonal skills
Strong attention to detail and organizational abilities
Ability to prioritize tasks and manage multiple responsibilities efficiently
Professional demeanor and client-service mindset
High school diploma required
associate or bachelor’s degree preferred

Job Responsibility

Provide administrative support to advisors and office staff
Answer and direct incoming phone calls and emails in a professional manner
Schedule meetings, maintain calendars, and coordinate appointments
Prepare client packets, reports, and general correspondence
Assist with onboarding paperwork and maintain accurate client files
Manage office supplies, mail distribution, and general office organization
Greet clients and visitors while providing a high level of customer service
Support data entry, document management, and filing processes
Assist with meeting preparation and special projects as needed
Maintain confidentiality when handling sensitive client information

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

As an organized, master multi-tasker, and diversity advocate with a thirst for l...

Location

United States , Camden

Salary:

Not provided

Canfor

Expiration Date

Until further notice

Requirements

A high school diploma with a minimum of three (3) years of human resources and/or administrative experience
Demonstrated computer proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
The ability to work effectively in a team environment
Strong interpersonal, communication, and organizational skills

Job Responsibility

Supporting with the effective administration of the benefits program
Aiding in the recruitment process
Coordinating Employee Relations Activities, such as safety events
Furnishing administrative assistance for the division
Participating in and supporting safety programs and systems
Facilitating new employee orientation and onboarding
Maintaining of employee records and documentation

What we offer

learning opportunities for skill development at every career stage
competitive compensation
industry-leading benefits for employees and their families

Fulltime

Select Country

Administrative Assistant

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Our AI answers in your language