Administrative Assistant

• Act as the administrative liaison between headquarters, peer offices, and external stakeholders
• Schedule, coordinate, and manage meetings, appointments, and company events
• Support office operations, including ordering supplies, managing office equipment, and maintaining office spaces
• Assist with budgeting, processing invoices, expenses, and financial record-keeping
• Manage office assets, records, and filing systems, ensuring accuracy and compliance
• Maintain company databases, spreadsheets, and internal documentation
• Handle incoming calls, emails, and correspondence professionally
• Draft and proofread internal and external communications
• Support internal company culture and team-building initiatives
• Manage social media accounts and assist with online content related to company events or announcements
• Prepare presentations, reports, and meeting materials as required
• Coordinate mail, package delivery, and travel arrangements within the GTA
• Support project management tasks as needed, including tracking deadlines and deliverables

• Bachelor’s degree in Management, Business, or a related field
• Minimum of 1 year of experience in an administrative or project-management-related role
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail and multitasking ability
• Effective time management skills and ability to meet deadlines in a dynamic environment
• Flexibility and adaptability to handle shifting priorities
• Ability to handle confidential information with discretion
• Strong initiative, follow-through, and problem-solving skills
• Comfortable learning new systems, processes, and technologies quickly
• Must be available to start immediately
• Have open flexibility
• A self starter who thrives on working on projects to completion

Experience in publishing or professional services is a plus

• Professional development opportunities
• Exposure to diverse projects
• Chance to grow your career within a multinational organization