Administrative assistant Jobs

Administrative assistant

Randstad

Location:
Canada , Montreal

Category:
Office Administration

Contract Type:
Not provided

Salary:

70000.00 - 85000.00 CAD / Year

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Job Description:

Do you have solid experience in the administration field? Do you thrive in fast paced environments, while consistently upholding meticulous quality standards in all your work? Are you an independent, responsible and positive administrative professional looking for a versatile position as an administrative assistant? ... If so, this role could be a great opportunity for you!

Job Responsibility:

Supporting two associates
Ensuring smooth communication between associates, and both internal and external stakeholders
Calendar management
Greet visitors with courtesy and professionalism
Draft, review, and format documents, reports, and presentations of impeccable quality
Contribute to the preparation and updating of research documents, while ensuring accurate entry of interactions and meetings into the database
Participate in client meetings and support associates by gathering key information and preparing reports,presentations and submissions
Proactively coordinate associates' meetings, calls, and follow-ups, taking into account their priorities, time management styles, and the specific requirements of each assignment
Foster a collaborative environment by participating in office life, building relationships of trust, and contributing to the collective success of the administrative team
Prepare meeting rooms for interviews (refreshments, equipment, technical setup)

Requirements:

Positivity and a can-do attitude
Discretion, adaptable, resourceful, sound judgement and great interpersonal skills
Ability to deliver quality work in a fast-paced environment with accuracy and responsiveness
At least 6 years of experience in an executive support role or similar position involving project coordination and multiple priority management
Proficiency in Microsoft Office Suite and demonstrated ease in navigating databases and dynamic digital tools
Strong attention to detail and the ability to design documents and presentations consistent with the brand image, highlighting information in a clear, neat, and professional manner
Professional presence and natural interpersonal skills when interacting with influential leaders and executives
Strong communication skills, both oral and written, in both French and English
Excellent organizational skills, effective time management, and the ability to juggle multiple priorities simultaneously
Ability to be resourceful and proactive with a natural approach to problem solving and remain calm in “urgent” situations

What we offer:

Pleasant working environment,amazing team and beautiful office
Access to Bonaventure and McGill metro stations
Competitive salary based on experience
Hybrid working model, 4 days in the office and one day from home
3-4 weeks of vacation, depending on experience
Comprehensive insurance package, as of day 1

Additional Information:

Job Posted:
December 23, 2025

Expiration:
February 03, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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