Administrative Assistant Jobs

Robert Half

Location:
United States, Honolulu

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for an Administrative Assistant to join our team in Honolulu, Hawaii on a contract basis. In this role, you will play a key part in supporting marketing initiatives, guest interactions, and administrative operations within the real estate and property management sector. This position is ideal for someone with strong organizational skills and experience in customer service.

Job Responsibility:

Develop and implement effective marketing strategies for both print and digital platforms to promote the property
Follow up promptly on guest inquiries and maintain accurate records of interactions
Participate in outreach marketing efforts, including distributing promotional materials and flyers
Coordinate and facilitate the move-in process by touring available units, setting up mini-models, and assisting with lease signings
Verify applications and ensure compliance with company policies and procedures
Conduct market research, including competitor analysis, and prepare detailed marketing reports
Ensure all business transactions adhere to Fair Housing laws, ADA regulations, Fair Credit Reporting Act, and other relevant federal and state guidelines
Provide excellent customer service by assisting visitors, answering inquiries, and managing a multi-line phone system
Perform receptionist duties and support general administrative tasks as needed
Take on additional responsibilities as assigned by management.

Requirements:

Minimum of 2 years of experience in an administrative or customer service role
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong communication skills, both verbal and written, with the ability to interact professionally with clients and team members
Experience with marketing activities, including distributing promotional materials and conducting market research
Ability to manage a multi-line phone system and provide receptionist support
Familiarity with leasing processes and property management operations
Knowledge of relevant laws and regulations, such as Fair Housing and ADA guidelines
Highly organized and detail-oriented with the ability to multitask effectively.

What we offer:

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in a company 401(k) plan
Access to top jobs, competitive compensation and benefits, and free online training.

Additional Information:

Job Posted:
August 28, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Administrative Assistant