Administrative Assistant

• Serve as the primary contact for administrative needs, ensuring seamless communication and support
• Manage invoicing, purchase orders, and prepare claims documentation with a high level of accuracy
• Provide assistance to the property manager by handling scheduling, filing, and document preparation
• Screen incoming calls and direct them appropriately, maintaining a courteous and attentive demeanor
• Organize and maintain office systems to ensure efficiency and order
• Prepare and distribute documents, reports, and other materials as required
• Collaborate with team members to support ongoing projects and administrative goals
• Utilize Microsoft Office Suite, including Outlook and Excel, for day-to-day tasks
• Quickly adapt to new software platforms and technologies as needed
• Maintain appropriate business attire and conduct while representing the organization

• Proven experience in administrative roles, particularly with invoicing and purchase orders
• Proficiency in Microsoft Office Suite, including Outlook and Excel
• Strong organizational skills with attention to detail, especially in accounting-related tasks
• Exceptional communication skills, both written and verbal
• Ability to handle calls professionally and direct them appropriately
• Experience with data entry and document preparation
• Familiarity with accounts payable processes is a plus
• Ability to work collaboratively in a team-oriented environment

Familiarity with accounts payable processes

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan