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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Deerfield Beach Employment contract, Contract work · Job Posted June 28, 2026
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Job Description

We are looking for an Administrative Assistant to support the Service Department of an organization in Deerfield Beach, Florida. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office setting and can manage service coordination, documentation, and customer communication with accuracy and professionalism. The person in this role will help keep service activity organized, maintain timely records, and support billing and scheduling tasks that keep projects and service requests moving forward.

Job Responsibility

  • Coordinate service requests, warranty activity, and small-scale work orders to help the department meet deadlines and maintain smooth operations
  • Maintain current service records in company systems, including updating job details, tracking progress, and organizing supporting documentation
  • Communicate with subcontractors, technicians, customers, managers, and internal team members to arrange service work and provide ongoing status updates
  • Manage daily scheduling for field carpenters in partnership with the Service Manager and distribute schedule changes through email as needed
  • Create and maintain job files
  • Collect, organize, and attach paperwork needed to support customer invoicing and internal recordkeeping
  • Monitor subcontractor compliance documentation, including workers’ compensation and liability insurance requirements, before work proceeds
  • Build spreadsheets and periodic reports to monitor open service items, project costs, and other department metrics for management review

Requirements

  • Experience providing administrative support in an office environment, preferably within construction, contracting, or service operations
  • Strong data entry and document management skills with the ability to keep records accurate and up to date
  • Ability to coordinate multiple service requests, schedules, and priorities in a fast-moving setting
  • Comfortable communicating by phone and email with customers, subcontractors, and internal teams in a clear and courteous manner
  • Familiarity with invoicing, payment processing, accounts receivable support, or general billing administration
  • Proficiency with common office software and the ability to learn or work within job tracking and project management systems
  • Strong organizational skills, attention to detail, and follow-through when handling paperwork and deadlines
  • Background in receptionist duties, inbound call handling, or general administrative office support is preferred

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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