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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Oakland

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Category:
Office Administration

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Contract Type:
Contract work

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to provide dependable support across administrative, executive, and development functions in Oakland, California. This Long-term Contract position is suited for someone who stays organized under shifting priorities, communicates professionally, and handles a wide range of office and coordination tasks with care. The role offers an opportunity to contribute to day-to-day operations, volunteer activities, and donor-related administration in a collaborative, mission-focused setting.

Job Responsibility:

  • Manage weekly volunteer meal-service coordination by arranging schedules, guiding onboarding and training, and serving as a point of contact for volunteer groups
  • Be present during Sunday service activities to help oversee operations, address urgent issues appropriately, and support a safe, organized environment
  • Assist with event logistics by preparing spaces, coordinating materials, and completing post-event breakdown and cleanup tasks
  • Keep volunteer information accurate and current while working with internal teams to identify and support additional community engagement opportunities
  • Provide administrative support for employee materials such as identification badges, business cards, and staff recognition or welcome items
  • Handle incoming mail distribution, record check receipts accurately, and help ensure timely processing of financial correspondence
  • Support executive-level administrative needs by helping with scheduling, correspondence, project follow-up, and preparation of internal documents and materials
  • Enter and maintain donor and administrative records with a high level of accuracy, including acknowledgment letters, document scanning, filing, and database updates

Requirements:

  • At least 2 years of experience in administrative support, office coordination, reception, or a related function
  • Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, OneDrive, Teams, and related productivity tools
  • Strong data entry skills with consistent attention to accuracy, organization, and confidentiality
  • Ability to manage multiple responsibilities independently while adapting to changing daily priorities
  • Clear and effective communication skills, including experience handling inbound calls and general front-office interactions
  • Comfort learning new technology quickly and assisting others with patience and courtesy
  • Valid California driver's license
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 15, 2026

Employment Type:
Parttime
Work Type:
On-site work
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