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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Fairlawn

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis.

Job Responsibility:

  • Provide comprehensive administrative support, including accurate hard copy and electronic filing
  • Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions
  • Create and edit PDF documents using Adobe software
  • Organize, upload, and maintain files in SharePoint to ensure efficient digital records management
  • Bind (spiral binding) and scan documents as needed
  • Assist with property billing processes and track Certificates of Insurance (COIs)
  • Handle mailings—including FedEx, certified mail, and other shipping methods
  • Follow templates for setting up annual files (budgets, year-end reconciliations, etc.)
  • Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns
  • Research new vendors, retailers in specific markets, or other items online as requested
  • Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects

Requirements:

  • Proven experience in administrative support roles
  • Proficiency in Microsoft Word and Excel
  • Strong organizational skills with attention to detail
  • Ability to manage multiple tasks and prioritize effectively
  • Excellent communication and interpersonal abilities
  • Familiarity with document scanning and data entry processes
  • Comfortable working both independently and collaboratively
  • Commitment to maintaining confidentiality and a focus on accuracy
What we offer:
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
January 31, 2026

Employment Type:
Parttime
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