Administrative Assistant Job at Old Dominion University (Norfolk)

Administrative Assistant

Old Dominion University

Location:
United States , Norfolk

Category:
Office Administration

Contract Type:
Not provided

Salary:

33828.00 - 41000.00 USD / Year

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Job Description:

This position is the administrative assistant to the College reporting directly to the Operations Manager of the College and is responsible for the administrative duties of the College. These duties include but are not limited to working with the Deans, Chairs, Faculty and staff for the administrative coordination of courses, admission activities, student records, comprehensive exams, and providing support for various administrative activities such as generation of adjunct faculty contractual services, course scheduling, word processing and development of electronic methods for tracking activities.

Job Responsibility:

Administrative assistant to the College reporting directly to the Operations Manager of the College
Responsible for the administrative duties of the College
Working with the Deans, Chairs, Faculty and staff for the administrative coordination of courses, admission activities, student records, comprehensive exams
Providing support for various administrative activities such as generation of adjunct faculty contractual services, course scheduling, word processing and development of electronic methods for tracking activities

Requirements:

Working knowledge of information systems such as Banner or a comparable program
Working knowledge of effective customer service techniques
Considerable knowledge of Microsoft Word, PowerPoint, Excel and internet applications
Effective oral and written communication skills
Effective interpersonal and organizational skills
Demonstrated ability to lead and direct the work of others
Demonstrated ability to prepare correspondence, produce reports and manipulate data
Demonstrated ability to establish and maintain working relationships with external and internal customers and department employees
Demonstrated ability to communicate effectively with a diverse population
Some experience providing administrative support and/or office management
Some experience with records maintenance

Nice to have:

Training in Banner
Training in eVA
Significant training in Microsoft Office Products
Some experience using Banner or a comparable program as it relates to scheduling
Some experience working in higher education
Working knowledge of state records retention policies and procedures, and university policies and procedures regarding travel, payroll, scheduling and budgeting
Working knowledge of Schedule 25

Additional Information:

Job Posted:
January 12, 2026

Expiration:
January 30, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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