Administrative Assistant Job at Robert Half (Knoxville)

Administrative Assistant

This position plays an important role in keeping meetings, events, records, and ...

Location

United States , Minneapolis

Salary:

25.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
additional post-secondary education or certification is an asset
At least 3 years of administrative support experience, preferably in a healthcare or multi-site environment
Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Demonstrated ability to manage calendars, coordinate meetings, and handle several competing priorities at once
Excellent organizational skills with strong attention to detail and the ability to meet deadlines consistently
Effective written and verbal communication skills with a detail-oriented approach to customer and team interactions
Comfortable using office equipment and standard administrative tools to prepare reports, correspondence, and other documents
Proven ability to work independently while contributing positively to a collaborative team setting

Job Responsibility

Coordinate meetings across multiple locations, including calendar alignment, room reservations, audiovisual needs, and timely adjustments when priorities change
Prepare meeting materials such as agendas, notes, and follow-up documentation to help teams stay informed and accountable for next steps
Maintain trackers, spreadsheets, and data records to monitor deadlines, attendance, action items, and ongoing department activities
Support event logistics by arranging space, equipment, invitations, communications, and catering when required
Develop and revise presentations and other business documents using standard office software and related tools
Organize and maintain electronic and physical files to ensure documents are accurate, accessible, and properly stored
Provide general clerical assistance, including copying, report preparation, document distribution, and other office support tasks as needed
Promote a safe and productive office environment by following established workplace policies and collaborating effectively with team members

What we offer

Medical, dental, and vision insurance
Company Paid Life Insurance
Company Paid Short Term Disability/Long Term Disability
401K with Safe Harbor Match and 401k Profit Sharing after one year of employment
3 Weeks PTO + Paid Holidays

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to join an on-site team in Tinton...

Location

United States , Tinton Falls

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or administrative assistant position
Ability to stay organized, follow through on assignments, and manage several priorities at once
Strong written and verbal communication skills with a detail-oriented approach
Comfort working independently and learning new processes with minimal supervision
Experience with data entry, inbound call handling, and general receptionist or office coordination tasks
Familiarity with business systems used for inventory or operational support, such as similar platforms
Ability to work on-site in a manufacturing or warehouse environment

Job Responsibility

Coordinate the full recruitment process by posting openings, reviewing candidates, arranging interviews, and assisting with offer preparation
Partner with supervisors and department leaders to keep recruiting efforts moving efficiently and help reduce time to fill open positions
Manage onboarding and separation activities, including documentation, scheduling, and readiness for employee start dates and departures
Provide day-to-day administrative support such as data entry, call handling, document organization, and general front-office assistance
Maintain accurate records related to office operations and support inventory-related administrative tasks within company systems
Help track equipment and materials information while assisting with operational workflows tied to inventory processes
Communicate professionally with internal teams and external contacts to ensure tasks are completed accurately and on time

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are seeking a highly organized and professional Administrative Assistant to p...

Location

United States , North Canton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in a detail-oriented office or higher education setting
Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
Strong calendar coordination, data entry, and document management skills
Ability to handle confidential information with discretion and professionalism
Experience reviewing, organizing, or coordinating contract and compliance-related documentation
Excellent written and verbal communication skills with strong proofreading ability
Strong organizational skills with the ability to manage multiple priorities and meet deadlines

Job Responsibility

Provide comprehensive day-to-day administrative support to the Vice President and divisional leadership, including managing communications, organizing documentation, and handling confidential information with a high level of discretion
Serve as a primary point of contact for internal and external stakeholders, ensuring timely follow-up and fostering strong professional relationships
Coordinate contract and compliance documentation, monitor approval processes, and support legal and agreement review activities in accordance with established procedures
Draft, format, proofread, and edit reports, presentations, correspondence, and other official leadership materials
Support financial administrative functions by tracking expenses, assisting with account reconciliations, and preparing budget-related documentation
Organize and support meetings and events by coordinating logistics, developing agendas, preparing materials, and ensuring seamless execution
Maintain accurate and up-to-date departmental files, records, agreements, and other administrative documentation
Review administrative processes and recommend practical improvements to enhance operational efficiency and consistency across the division

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are seeking an organized and detail-oriented Administrative Assistant to supp...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
associate degree preferred
1+ years of administrative or office support experience
Proficiency in Microsoft Office, including Word, Excel, and Outlook
Strong written and verbal communication skills
Excellent organizational and multitasking abilities
Ability to handle confidential information professionally

Job Responsibility

Manage calendars, meetings, and appointments
Answer phones, respond to emails, and route inquiries
Prepare reports, presentations, and correspondence
Maintain filing systems and office records
Order office supplies and support general office operations
Assist with data entry and special projects as assigned

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an organized Administrative Assistant to support a fast-paced...

Location

United States , Wilkes-Barre

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous experience in an administrative, clerical, or office support position
Strong data entry skills with careful attention to detail and accuracy
Clear written and verbal communication skills, along with a detail-oriented and service-oriented approach
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, as well as general PC use
Strong organizational and time management abilities, with the capacity to handle multiple priorities effectively
Ability to work with confidential information discreetly and exercise sound judgment
Dependable attendance, adaptability, and willingness to support additional responsibilities or occasional overtime when needed

Job Responsibility

Enter appeal-related information into the management system with a high level of accuracy and timeliness
Digitize, organize, and securely store documents so files remain complete and easy to retrieve
Update calendars and scheduling details in internal systems to support preparation and distribution of notices and related correspondence
Assemble, sort, and prepare letters, hearing materials, and mailing items for outgoing distribution
Maintain files by categorizing documents appropriately and arranging materials in the required order
Manage incoming faxes, mail, and outbound postal tasks, including routine mail processing and postage-related activities
Download, file, and track supporting documents to ensure case records remain current and accurate
Provide backup assistance to team members during absences, peak workloads, or special projects
Perform general clerical and administrative duties as needed to support office operations

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Administrative Assistant

We currently have an open position for a results-oriented Administrative Assista...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
Internet research skills
Excellent written, verbal and social communication skills highly desired
At least 1 year of Administrative Assistant experience preferred

Job Responsibility

Fielding telephone calls
Receiving and directing visitors
Word processing, filing and faxing
Support on diverse projects for other employees as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

Administrative Assistant

We are looking for an organized and responsive Administrative Assistant to suppo...

Location

United States , Roxbury

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support, office coordination, or similar role
Proficiency with Microsoft Word, Excel, and Outlook is required
Strong technical ability and confidence in learning and using office systems and digital tools
Experience handling inbound calls, outbound calls, email communication, and data entry with accuracy
Excellent organizational skills with the ability to manage multiple tasks and follow through on deadlines
Customer service skills with a detail-oriented and approachable communication style

Job Responsibility

Coordinate calendars, appointments, and administrative activities to help maintain efficient day-to-day office operations
Track outstanding items and provide timely follow-up with team members, residents, vendors, or other stakeholders as needed
Manage incoming phone calls and emails, respond to routine inquiries, and direct requests to the appropriate contacts
Enter, update, and maintain records accurately while ensuring documentation is organized and accessible
Prepare correspondence, forms, and general office materials using Word, Excel, and Outlook
Support customer-facing interactions by providing courteous service and clear communication in person, by phone, and through email
Assist with general office coordination tasks that support the launch and ongoing needs of the property management team

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Administrative Assistant

Our client is seeking an Administrative Assistant to provide onsite support with...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous clerical, administrative, or office support experience preferred
Strong attention to detail and accuracy
Required to answer phones and provide excellent customer service
Basic proficiency with Microsoft Office and data entry systems
Ability to work independently and as part of a team
Good communication and organizational skills
Ability to manage repetitive tasks with consistency
Must currently reside in Hawaii due to onsite work requirements

Job Responsibility

Provide front-office and administrative support to leadership and staff
Answer phones, respond to emails, and greet students, families, and visitors
Coordinate calendars, meetings, and event logistics
Prepare reports, memos, and educational materials as needed
Maintain student or departmental records with confidentiality
Order supplies and assist with office organization
Support data entry, filing, and document management
Assist with general administrative projects and office operations

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