Administrative Assistant

• Manage and maintain executive calendars, appointments, and scheduling
• Monitor and organize emails, ensuring timely responses and follow-ups
• Serve as a primary point of contact between executives, clients, vendors, and internal staff
• Attend meetings on behalf of leadership when needed and provide meeting notes, updates, and action items
• Coordinate executive meetings, travel arrangements, and itineraries
• Prepare reports, presentations, correspondence, and other executive documents
• Follow up with clients, vendors, and team members regarding outstanding tasks and deadlines
• Review and approve credit card receipts, expense reports, and supporting documentation
• Handle confidential and sensitive information with professionalism and discretion
• Organize files, records, and office documentation to maintain efficiency
• Assist with project coordination and support leadership with special projects as needed
• Support daily office operations and perform additional administrative duties as assigned

• Previous executive administrative or office support experience preferred
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office, email platforms, and calendar management systems
• Ability to work independently in a fast-paced environment
• High level of professionalism, discretion, and attention to detail
• Strong problem-solving and follow-up skills
• Prior experience in administrative support, executive assistance, office coordination, or a similar business support role
• Strong ability to manage multiple tasks, stay organized, and meet deadlines with minimal supervision
• Clear written and verbal communication skills with a detail-oriented approach to internal and external interactions
• Proficiency in handling data entry, general office administration, and front-desk responsibilities
• Comfortable working independently in a fully onsite, fast-moving office setting
• Demonstrated attention to detail when preparing documents, tracking tasks, and reviewing records
• Ability to handle confidential information with discretion and maintain a high level of integrity

Previous executive administrative or office support experience preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan