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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Los Angeles

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an organized Administrative Assistant to support daily business activities and help keep construction-related projects moving efficiently in Los Angeles, California. This Long-term Contract position will partner closely with company leadership, vendors, and internal teams to manage documentation, scheduling, and coordination across several ongoing initiatives. The ideal candidate brings strong administrative support experience, sharp attention to detail, and confidence working with spreadsheets, bid materials, and fast-moving office priorities.

Job Responsibility:

  • Coordinate vendor communication and assist with the preparation, distribution, and follow-up of bid-related materials to support project timelines
  • Provide administrative support for multiple active construction projects by tracking tasks, deadlines, and outstanding items
  • Maintain accurate project records and status updates using Excel spreadsheets and other office documentation tools
  • Monitor several concurrent workstreams and help organize moving parts so assignments remain on schedule
  • Work directly with the company owner to support day-to-day operations, scheduling needs, and administrative priorities
  • Handle inbound calls, respond to routine inquiries, and provide front-office support as needed
  • Perform data entry and document management for construction files, contracts, and bid documentation
  • Assist with general office coordination to ensure smooth communication between vendors, project stakeholders, and leadership

Requirements:

  • Experience in administrative support, office coordination, or receptionist-related work
  • Must have construction experience
  • Ability to manage inbound calls, data entry, and general administrative tasks with accuracy and professionalism
  • Proficiency in Microsoft Excel and comfort maintaining detailed spreadsheets and project trackers
  • Familiarity with construction environments, construction documents, or bid packages
  • Strong organizational skills with the ability to support multiple projects at the same time
  • Effective communication skills and the ability to work closely with leadership, vendors, and cross-functional contacts
  • Detail-oriented approach with the ability to keep records current and follow through on deadlines
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 04, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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