Administrative Assistant Job at Boeing (Bengaluru)

Administrative Assistant

Boeing

Location:
India , Bengaluru

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us. Boeing Global Enterprise Services (BGES) team is currently looking for Administrative Assistant to join their team in Bangalore, India. The position will report to the Business Support Manager (BSM) and will receive day-to-day directions from this manager. The candidate will work closely with local agencies and vendors to proactively support the business needs related to Boeing personnel as a result of emerging business needs. This includes but is not limited to Boeing infrastructure (office facilities), employee services, safety and security (disaster planning and business continuity) within the assigned location, and payment process for vendors. The candidate should have a good command of the English language. Previous work experience with multinationals in similar environments is preferable. The candidate must be willing to work in any office location within Bangalore, be open to a flexible schedule, and support phone calls during off-hours.

Job Responsibility:

Responsible for managing Workplace services through various 3rd party service providers
Strong knowledge of Facilities Management & Operations and Event Management
Maintaining excellent relationships with various Business stakeholders and Service Providers
Actively engage with Business units to fulfil business requirements
Ability to analyze the data and make the decision based on the data (Data-driven approach)
Ability to collaborate with other functions like Global Real Estate/Finance/HR/Security etc. as & when required to deliver the assigned scope of work
Responsible for ensuring safety & security at the workplace and implementing EHS policies
Monitor emergency response procedures such as dialogic/call tree/ERT members
Should be familiar with the compliance requirements for building/facility operations
Sharing inputs on annual budget allocation & tracking planned vs actual spent
Ability to idea, develop, lead and execute operational excellence projects
Maintains the operation-related records and documents including (not limited to) Building compliance
Acts as focal for receipt and delivery of faxes and emails including express packages and publications
Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company customers, and the media
Take proper facilities round every morning & take appropriate corrective & preventive actions as required
Briefing outsourced manpower like Housekeeping & Security as & when required
Inspects & updates the Food Services Management sheet daily including weekly menu display & coordinating with supplier
Keep a tab on the Snacks vending Machine on daily basis, oversee sales & report to BSS
coordinate with supplier for breakdown
Shows sensitivity to the culture and customs of local and foreign visitors
Monitor all the various registers kept at the front desk & rear entrance
Coordinate with Businesses and Functions to fulfil the needs
Issue necessary work permits to suppliers as & when required & filing the same
Keep a tab on first aid box inventory/check on expiry date & order supplies accordingly
Responsible for office supplies (stationery, cafeteria and cleaning) & Inventory keeping
Daily supervision of security guards, housekeeping and office boys
To monitor and verify the movement of materials and equipment in and out of the office
Provides general administrative support to all employees and visitors
Supports the BGES team during any event as & when directed
Supports the HR team during mass recruitment drive/hiring drive and Distribution of goodies
MIS – Daily, Weekly & Monthly e.g. Office safety/dialogic/call tree etc. or as needed
Update & circulate the desk phones extension list on a bi-monthly basis
Manage Meeting room booking requests by end users
Handling the complete Procure to Pay (P2P) process on the portal
Responsible for inward and outward couriers
Maintain all relevant compliance documents for manpower services suppliers
Clear employee LER/ TER with 100% receipts custody
Custodian / responsible for employee RFB / IT claims onward dispatch to BDO from time to time
Maintaining & reconciling the Distribution List (DL) for respective towers periodically
Supports BSS in the physical verification of assets
Get trained in operating FAS/PAS/ & help employees during any emergency evacuation
take part in mock drills
Mobile phone inventory and mobile phone distribution activity
Sim Inventory and Sim distribution activity
Car Lease services and data management
Data analysis on services

Requirements:

A bachelor’s degree in hospitality/administration/Engineering or equivalent is required as a BASIC QUALIFICATION
At least 4+ years of relevant experience working in a Real Estate/IFM/Administrative environment
Able to collaborate with internal team members as well as external stakeholders
Entrepreneurial mindset and Ability to foster two-way collaboration
Experience in Facilities Management / Workplace services is strongly required
Ability to facilitate decision-making and Proactive risk management
Effective Communicator with good verbal and written communication skills
Knowledge of advanced Microsoft Office tools (Word, Excel, PowerPoint, etc)
People Management with good interpersonal skills and Intermediate analytical skills
Quick learner & has an eye for detail
Customer-focused and Capability to manage and leading team

What we offer:

Competitive base pay and incentive programs
Industry-leading tuition assistance program pays your institution directly
Resources and opportunities to grow your career
Up to $10,000 match when you support your favorite nonprofit organizations

Additional Information:

Job Posted:
January 10, 2026

Expiration:
January 26, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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