CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Warrenville Employment contract 21.00 USD / Hour · Job Posted June 15, 2026
Apply Position
Job Link Share

Job Description

We are looking for a dependable Administrative Assistant to support daily front-office operations in Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys balancing receptionist duties, customer support, and administrative coordination in an office setting. The person in this role will serve as a key point of contact for visitors, members, and callers while helping maintain accurate records, organized files, and efficient office workflows.

Job Responsibility

  • Welcome visitors, provide courteous assistance, and create a positive first impression for the office.
  • Manage incoming phone calls, route inquiries to the appropriate staff members, and record messages when needed.
  • Receive and process payments, issue receipts, and handle cash transactions accurately, including returning correct change.
  • Support members and customers by answering routine questions, directing requests, and delivering attentive service.
  • Maintain organized paper and digital records through filing, scanning, and archiving documents.
  • Open, sort, and distribute incoming mail to ensure timely delivery within the office.
  • Prepare large mailings by printing materials, labeling envelopes, and applying postage using office equipment.
  • Assist with general administrative work, including data entry, email correspondence, and appointment scheduling as needed.

Requirements

  • At least 6 years of experience in an administrative assistant or receptionist role.
  • High school diploma or equivalent required.
  • Background in accounts receivable, cash handling, or cash receipts processing.
  • Proficiency with Microsoft Office, including Word, Excel, Access, Outlook, and PowerPoint.
  • Strong written and verbal communication skills with a detail-oriented and friendly approach.
  • Comfortable using computers and able to learn new or customized software systems quickly.
  • Demonstrated attention to detail with the ability to manage multiple tasks throughout the day.
  • Customer-focused mindset with strong interpersonal skills and a dependable demeanor.

What we offer

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • Company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Administrative Assistant

8 matching positions

New

Administrative Assistant

Robert Half is seeking a professional and detail-oriented Administrative Assista...
Location
Location
United States , Miami
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative assistant, office assistant, receptionist, or related role
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams
  • Strong written and verbal communication skills
  • Excellent organizational and time-management abilities
  • Ability to prioritize tasks and work independently
  • Strong attention to detail and accuracy
  • Professional demeanor and customer service mindset
Job Responsibility
Job Responsibility
  • Provide administrative support to management and office staff
  • Answer and direct incoming phone calls and emails in a professional manner
  • Schedule meetings, appointments, and maintain calendars
  • Prepare, organize, and maintain files, reports, and other documentation
  • Assist with data entry, record keeping, and database management
  • Coordinate office supplies, vendor communications, and general office operations
  • Greet visitors and provide a positive customer service experience
  • Support special projects and assist with various administrative tasks as needed
  • Maintain confidentiality when handling sensitive information
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support day-to-...
Location
Location
United States , Windermere
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience in human resources support, HR administration, or a related office-based role
  • Working knowledge of onboarding processes, employee communication, and general HR documentation practices
  • Experience using HRIS platforms to enter, update, or retrieve employee information
  • Proficiency with Microsoft Office, including Excel for tracking data and Outlook for clear communication
  • Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-up activities effectively
  • Clear written and verbal communication skills for responding to internal inquiries and coordinating with employees at various levels
  • High attention to detail when handling records, documents, and reporting information.
Job Responsibility
Job Responsibility
  • Coordinate onboarding activities by preparing materials, distributing required documents, and helping new hires move through pre-employment steps
  • Support internal learning efforts by sending training assignments and assessments, monitoring participation, and prompting employees to complete outstanding items
  • Respond to employee questions related to HR processes, policies, and general administrative matters, escalating issues when appropriate
  • Provide day-to-day assistance to the Senior Talent Acquisition Manager with scheduling, correspondence, and hiring-related administrative tasks
  • Maintain accurate HR records and documentation within HR information systems and shared files to ensure information is current and accessible
  • Prepare and distribute HR-related documents to employees across multiple locations nationwide
  • Use Microsoft Outlook and Excel to manage communications, organize information, track status updates, and produce internal reports
  • Assist with routine HR administration, including document control, follow-up activities, and coordination of internal communications.
What we offer
What we offer
  • medical, vision, dental, life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to support a legal and ethics-foc...
Location
Location
United States , Indianapolis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in administrative support within a detail-oriented office setting, preferably involving legal, regulatory, or compliance-related work
  • Strong written communication skills with the ability to prepare clear correspondence, summaries, and draft documentation
  • Demonstrated ability to conduct research, organize findings, and support the development of formal written materials
  • Excellent customer service and interpersonal skills, including the ability to communicate effectively with diverse stakeholders
  • Proven ability to manage confidential information with discretion and follow established conduct standards
  • Proficiency in Microsoft Word and Microsoft Excel, along with accurate data entry and document management skills
  • Strong time management and prioritization abilities with the capacity to handle multiple assignments and meet deadlines
  • Familiarity with legal documentation or corporate legal management systems is preferred
Job Responsibility
Job Responsibility
  • Support attorneys by organizing case materials and assisting documentation
  • Conduct legal and factual research to help prepare documentation, advisory responses, and other written materials tied to ethics inquiries
  • Draft clear summaries, reports, and background documents that capture findings, key issues, and next steps for review
  • Review available records and evidence, identify relevant details, and help assemble information for further legal analysis
  • Serve as a point of contact for internal and external stakeholders by answering questions, sharing program-related information, and resolving concerns in a thorough manner
  • Handle challenging conversations with tact and composure, working toward practical and respectful resolution
  • Maintain accurate, detailed, and confidential records in automated systems while balancing multiple assignments and deadline-driven priorities
  • Provide general administrative support, including document preparation, data entry, and other assigned duties that support office operations
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day support for...
Location
Location
United States , West Memphis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative support, office coordination, or receptionist-focused role
  • Strong working knowledge of Microsoft Office applications, including Outlook, and confidence managing calendars, email, and spreadsheets
  • Experience with data entry, inbound call handling, and general office administration in a busy environment
  • Familiarity with expense reporting systems such as Concur or similar tools
  • Ability to work onsite in West Memphis, Arkansas, in a trailer-based office located at a commercial construction project
  • Comfortable supporting both office operations and light workplace coordination tasks such as meeting setup, catering support, and shared area organization
  • Construction, manufacturing, or other industrial environment experience is preferred
  • Stable work history and the ability to collaborate effectively with a detail-conscious team are strongly preferred
Job Responsibility
Job Responsibility
  • Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time
  • Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events
  • Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day
  • Process expense submissions and related documentation using expense management tools such as Concur or similar platforms
  • Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through
  • Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs
  • Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support
  • Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are seeking a detail-oriented and highly organized temporary Administrative A...
Location
Location
United States , Westwood
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous administrative, clerical, or office support experience preferred
  • Strong proficiency with Microsoft Office, including Word, Excel, and Outlook
  • Excellent communication and interpersonal skills
  • Strong attention to detail and organizational abilities
  • Ability to prioritize tasks and manage multiple deadlines
  • Professional demeanor and customer-service mindset
  • High school diploma required
  • additional education is a plus
Job Responsibility
Job Responsibility
  • Answer and direct incoming phone calls and emails
  • Manage calendars, schedule meetings, and coordinate appointments
  • Prepare correspondence, reports, and other documents
  • Maintain organized filing systems, both electronic and paper
  • Assist with data entry, recordkeeping, and database updates
  • Order office supplies and support general office operations
  • Greet visitors and provide professional front-office support
  • Assist with special projects and other administrative duties as needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

The Administrative Assistant II is responsible for various administrative duties...
Location
Location
United States , Boulder
Salary
Salary:
22.00 - 30.00 USD / Hour
aramark.com Logo
Aramark
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3-5 years of work experience preferred
  • High School Diploma required
  • Associates Degree in a related field preferred
  • MS Office Experience with proficiency in Excel required
  • Effective communication skills
  • Excellent customer service and administrative skills required
  • Ability to develop and maintain a positive working relationship with others
  • Detail oriented, ability to multi-task, with strong organizational skills are required
Job Responsibility
Job Responsibility
  • Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
  • Coordinate and lead special projects
  • Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function
  • Recommend methods to improve operation processes, efficiency, and service to both internal and external customers
  • Serve as a resource for other departments on matters pertaining to functional area
  • Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s)
  • Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed
  • Review and maintain the time and attendance system
  • Implement new administrative procedures and forms as directed
  • Support the daily office functions by ordering supplies
What we offer
What we offer
  • Medical
  • Dental
  • Vision
  • Work/life resources
  • Retirement savings plans like 401(k)
  • Paid days off such as parental leave and disability coverage
  • Fulltime
Read More
Arrow Right
New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...
Location
Location
United States , Rochester
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience providing administrative support in an office setting
  • Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
  • Strong data entry skills with close attention to accuracy and detail
  • Proficiency in general office administration, including document handling and record maintenance
  • Ability to manage multiple tasks, stay organized, and meet deadlines in a busy work environment
  • Comfortable working independently while also supporting a broader team
  • Experience in a construction, contractor, or similar operational environment is a plus
Job Responsibility
Job Responsibility
  • Manage day-to-day administrative activities to help the office operate efficiently and stay well organized
  • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers
  • Enter, update, and maintain business information in company records with a high level of accuracy
  • Prepare, organize, and file documents so materials are easy to access and properly maintained
  • Support office coordination by assisting with routine clerical tasks, correspondence, and scheduling needs
  • Monitor administrative workflows and help ensure assigned tasks are completed in a timely manner
  • Assist with updates to office records or processes when administrative procedures change
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
Read More
Arrow Right
New

Administrative Assistant

We are seeking a detail-oriented and reliable Administrative Assistant to suppor...
Location
Location
United States , Roseville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3+ years of administrative or office support experience
  • Strong organizational skills with attention to detail
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize in a fast-paced environment
  • Professional and customer-service-oriented demeanor
Job Responsibility
Job Responsibility
  • Provide general administrative support including data entry, filing, and document management
  • Answer and direct incoming calls, emails, and inquiries in a professional manner
  • Schedule meetings, appointments, and coordinate calendars
  • Assist with preparing reports, presentations, and correspondence
  • Maintain office supplies inventory and place orders as needed
  • Support onboarding tasks, record keeping, and internal documentation
  • Assist with special projects and provide support to team members as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
Read More
Arrow Right