Administrative Assistant Job at Robert Half (Pasadena)

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Merced

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing administrative support duties in an office or similar detail-focused setting
Working knowledge of e-filing processes and electronic document organization
Ability to maintain accurate paper filing systems and manage high volumes of records
Strong attention to detail with the ability to handle repetitive tasks efficiently
Comfortable using standard office software and basic computer applications
Effective organizational skills and the ability to prioritize daily assignments

Job Responsibility

Maintain and organize paper and digital records to ensure documents are easy to retrieve and properly stored
Prepare, sort, and update files with close attention to accuracy, completeness, and confidentiality
Manage e-filing activities by uploading, naming, and indexing documents in the appropriate systems
Support day-to-day administrative operations by handling routine clerical tasks and document processing
Review incoming paperwork, route materials to the correct locations, and keep filing systems current
Assist with record retention efforts by archiving older files and maintaining orderly storage practices

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

We are seeking a detail-oriented and dependable Administrative Assistant for a c...

Location

United States , Kent

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of administrative or office support experience preferred
Strong organizational skills and attention to detail
Ability to manage multiple tasks and meet deadlines
Excellent communication and customer service skills
Proficiency with Microsoft Office (Word, Excel, Outlook)

Job Responsibility

Answer and direct incoming calls and respond to general inquiries
Provide front desk support by greeting visitors and handling correspondence
Perform data entry, document preparation, and record maintenance
File, scan, and organize both physical and electronic documents
Assist with scheduling meetings and managing calendars as needed
Support internal teams with various administrative and clerical tasks
Maintain office supplies and assist with general office coordination

What we offer

Medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to supp...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative assistant or office support experience
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Excellent organizational, multitasking, and time-management skills
Strong written and verbal communication abilities
Ability to work independently and collaboratively in a team environment
High school diploma required
Associate’s or Bachelor’s degree preferred

Job Responsibility

Provide administrative support to management and office staff
Answer and route incoming phone calls and emails
Schedule meetings, appointments, and maintain calendars
Prepare reports, presentations, and correspondence
Maintain filing systems and accurate office records
Coordinate travel arrangements and expense reports
Order office supplies and assist with office coordination
Support special projects and additional administrative duties as assigned

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to support day-to-day property ma...

Location

United States , Anaheim

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative support role, preferably within property management or a related office setting
Working knowledge of Yardi or similar property management software, along with proficiency in Microsoft Office, including Excel
Strong attention to detail with the ability to organize files, records, and documentation for easy retrieval
Ability to follow direction effectively while working independently with limited supervision
Understanding of basic accounting practices, including invoice handling and financial record support
Detail-focused communication skills with a responsive approach to inquiries and urgent situations
Demonstrated reliability, discretion, and integrity in handling confidential and time-sensitive information

Job Responsibility

Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges
Prepare and organize account details and supporting documentation for default notices and legal review when needed
Review, code, and process vendor invoices accurately to support timely payment and recordkeeping
Compile and draft assigned portions of recurring monthly property reports with close attention to detail
Keep service agreement files current and ensure contracts for all assigned properties are properly maintained
Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible
Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership
Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily depart...

Location

United States , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 3 years of experience in an administrative support role
Previous experience in hospitality or gaming environments is preferred
Ability to type at a minimum of 65 words per minute with a high level of accuracy
Strong skills in data entry, office administration, inbound call handling, and general receptionist support
Proven ability to read, write, and interpret reports, instructions, schedules, and other business documents
Strong judgment, multitasking, problem-solving, and confidentiality skills, with careful attention to detail
Must be able to work flexible hours, including nights, weekends, and holidays, and meet any licensing or work authorization requirements

Job Responsibility

Manage the Director’s schedule, including calendar oversight, travel planning, and coordination of time-sensitive appointments
Arrange meetings with leaders and cross-functional teams, ensuring logistics, timing, and follow-up items are handled efficiently
Prepare letters, memos, and other written materials based on departmental guidelines, formatting standards, and business needs
Support the movement of information, documents, and materials between teams to keep projects and daily operations on track
Handle a range of administrative activities that help the department remain organized, productive, and aligned with deadlines
Review incoming information, prioritize tasks, and take appropriate action using good judgment and careful attention
Maintain records, track assignments, and assist with clerical processes that contribute to smooth office operations
Uphold company policies, procedures, and high standards of conduct in all interactions and work activities

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily operat...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, office support, or assistant role
Demonstrated ability to manage calendars and coordinate schedules for leaders or multiple stakeholders
Experience performing data entry with a high level of accuracy and attention to detail
Proficiency with Microsoft Excel and general office software used for scheduling, reporting, and communication
Background in receptionist or front-office responsibilities, including handling calls and visitors professionally
Strong written and verbal communication skills with the ability to interact effectively across teams
Ability to manage multiple assignments, stay organized, and support special projects in a fast-paced environment

Job Responsibility

Coordinate complex calendars for leadership team members, including scheduling meetings, appointments, and internal discussions
Provide front-desk and general office support by greeting visitors, answering inquiries, and directing communications appropriately
Enter, update, and maintain accurate information in internal records, spreadsheets, and administrative tracking tools
Support executive meetings by preparing materials, organizing logistics, and helping ensure follow-up items are documented and tracked
Assist multiple executives with day-to-day administrative needs while balancing shifting deadlines and priorities
Use Microsoft Excel and other office tools to organize data, prepare reports, and support routine administrative processes
Contribute to special projects by tracking tasks, gathering information, and helping move assignments through completion
Communicate clearly with internal teams and external contacts to ensure timely coordination of schedules, requests, and office activities

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

New

Administrative Assistant

Our client has been a trusted partner in sustainable critical power solutions an...

Location

Australia , Adelaide

Salary:

Not provided

Randstad

Expiration Date

August 02, 2026

Requirements

Exceptional communication and customer service skills with a warm, professional phone manner
Strong attention to detail and the ability to multitask in a fast-paced environment
Proficient in the Microsoft Office Suite, with a genuine willingness to learn new industry-specific finance and scheduling software
Previous experience in a service desk, trade coordination, or administrative role is highly regarded, but comprehensive training will be provided for someone with the right attitude

Job Responsibility

Manage incoming calls, emails, and correspondence, acting as the friendly face/voice of the company
Help coordinate schedules and communications for our busy service desk and mobile technician teams
Provide administrative support to management, project supervisors, and various internal departments
Maintain accurate, up-to-date digital and paper-based job records, filing systems, and service documentation
Handle general office tasks, including data entry, report preparation, and office supply management
As you settle in, you will be trained to assist with customer invoicing, payment tracking, accounts reconciliation, and payroll processing

Fulltime

Administrative Assistant

We are seeking a detail-oriented Administrative Assistant with a background or d...

Location

United States , Fairfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support role with a strong focus on organization and accuracy
Background in residential property management is required
Comfortable performing high-volume office tasks such as scanning, filing, data entry, and document preparation
Ability to communicate professionally with residents, visitors, and internal team members by phone, email, and in person
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Strong customer service skills and confidence handling inbound calls and general office inquiries
Ability to manage shifting priorities and take on additional responsibilities as the role develops

Job Responsibility

Maintain accurate and well-organized electronic and physical records, including scanning, filing, and document management
Assist residents with move-in materials and prepare onboarding paperwork to ensure a seamless experience
Create and distribute resident-related materials, such as parking permits, pet documentation, and other forms
Provide front desk coverage as needed, including welcoming visitors and directing inquiries appropriately
Respond to incoming calls and emails with professionalism, delivering attentive and courteous customer service
Enter and update data in internal systems and spreadsheets to ensure records remain current and accessible
Support the property management team with administrative tasks, with the potential to grow into lease-related coordination
Utilize Microsoft Office tools to manage correspondence, maintain records, and support daily operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Select Country

Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Our AI answers in your language