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Administrative Assistant

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Robert Half

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Location:
United States , Pasadena

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support import-related coordination for an agriculture organization in Pasadena, California. This Long-term Contract position is fully onsite and is well suited for someone who is highly organized, comfortable managing documentation, and able to keep pace with time-sensitive operational work. The person in this role will help maintain smooth day-to-day administrative processes by tracking shipments, handling records, and communicating with external partners and internal teams.

Job Responsibility:

  • Monitor incoming import activity, follow shipment progress, and keep stakeholders informed of status updates
  • Prepare, organize, and maintain import files to ensure documentation is complete, accurate, and easy to retrieve
  • Communicate with suppliers, carriers, freight partners, and internal departments to resolve questions and support timely movement of goods
  • Review shipping paperwork, invoices, and packing documentation to identify discrepancies and help ensure compliance with internal standards
  • Enter operational data into tracking logs and reports while maintaining a high level of accuracy
  • Assist with administrative coordination related to import operations, including document filing, report preparation, and routine office support
  • Help organize records and support reporting needs for ongoing import activities and related transactions

Requirements:

  • At least 3 years of experience in administrative support, logistics coordination, or a related office-based role
  • Strong working knowledge of Microsoft Excel and the broader Microsoft Office Suite
  • Experience with data entry and document handling, with consistent attention to accuracy and detail
  • Ability to manage multiple assignments at once and prioritize work effectively in a fast-moving environment
  • Clear written and verbal communication skills for working with both external contacts and internal teams
  • Familiarity with import or export documentation is preferred, though not mandatory
  • Detail-focused, dependable, and capable of maintaining an organized approach to daily responsibilities
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Work Type:
On-site work
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