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Robert Half Logo Robert Half · Office Administration

Administrative Assistant

United States, Murrieta Employment contract · Job Posted June 28, 2026
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Job Description

We are looking for an Administrative Assistant to support daily office operations and deliver dependable coordination across administrative, customer-facing, and facility-related tasks in Murietta, California. This Contract to permanent opportunity is ideal for someone who thrives in a fast-moving environment, stays organized under competing priorities, and brings a detail-oriented approach to both internal support and customer interactions. The role will contribute to efficient workflows, accurate record management, and a well-run office while helping maintain a positive experience for employees, visitors, and clients.

Job Responsibility

  • Coordinate day-to-day office support activities, including maintaining files, managing incoming and outgoing mail, tracking documentation, and keeping supplies stocked
  • Process and monitor employee time records, attendance information, request tracking, and related administrative reporting with accuracy and timeliness
  • Arrange and follow up on building-related services such as maintenance visits, equipment servicing, cleaning support, and workplace security needs
  • Maintain regular communication with customers to review account activity, address concerns, collect feedback, and promote a high level of satisfaction
  • Compile service and account performance data, monitor key customer success indicators, and prepare summaries for leadership review
  • Draft, format, and distribute business correspondence, internal documents, reports, and other administrative materials as needed
  • Schedule meetings, coordinate office events, welcome visitors, and ensure onsite interactions are organized and attentive to detail
  • Support compliance with workplace safety practices, security procedures, and applicable operational requirements
  • Assist with additional administrative assignments and general office needs to support team effectiveness and business continuity

Requirements

  • At least 3 years of experience in an administrative support, office coordination, or similar business support role
  • Strong ability to organize work, manage multiple responsibilities at once, and maintain close attention to detail
  • Clear and effective communication skills, both written and verbal, with a service-oriented mindset
  • Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, and the ability to learn new business systems quickly
  • Demonstrated discretion when handling confidential records, employee information, and sensitive business matters
  • Experience supporting timesheet processing, attendance tracking, data entry, and customer or account-related administrative tasks
  • Sound judgment and problem-solving ability in a busy office setting with shifting priorities
  • Effective interpersonal skills with the ability to work well with coworkers, visitors, vendors, and customers

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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