Administrative Assistant

• Manage calendars, scheduling, and meeting coordination across multiple time zones
• Arrange domestic and international travel logistics, including itineraries and visa coordination
• Process expense reports and handle administrative workflows (timekeeping, documentation, etc.)
• Coordinate internal and external meetings, including space reservations, catering, and accommodations
• Prepare and organize materials for client proposals, presentations, and internal documentation
• Support multiple stakeholders with shifting priorities, complex schedules, and travel demands
• Communicate with vendors, clients, and internal teams via email and phone
• Handle sensitive information with discretion and confidentiality
• Troubleshoot issues and provide administrative solutions as needed
• Assist with special projects and deadlines
• Provide back-up front desk support, including answering phones, greeting visitors, and managing deliveries

• High school diploma required
• Associate’s or Bachelor’s degree preferred
• 4+ years of administrative or executive assistant experience, ideally in a professional services environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• SAP and Concur experience a plus
• Strong written and verbal communication skills
• Professional demeanor with strong judgment and attention to detail
• Highly organized, dependable, and punctual
• Ability to multitask and manage competing priorities in a fast-paced environment
• Collaborative, client-focused mindset with a proactive approach to work
• Ability to work both independently and as part of a team
• Strong work ethic, problem-solving skills, and adaptability

SAP and Concur experience a plus