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Legends Global Logo Legends Global · Office Administration

Administrative Assistant

United States, Birmingham · Job Posted February 20, 2026
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Job Description

Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.

Job Responsibility

  • Maintain timesheets and data entry of payroll
  • Complete tip reporting functions
  • Send all payroll reports to appropriate management for review each week
  • Must maintain strict payroll deadlines
  • Complete time sheets for temp employees and email to appropriate personnel
  • May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts
  • Maintain calendar, arrange appointments, coordinate on projects with the Management Team
  • Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.)
  • Will serve as keeper of the records for all current and closed files within the office
  • Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors
  • Maintain inventory of office supplies
  • Monitor office equipment (printers/scanners/computers/etc.) for proper functioning
  • arrange repairs if needed
  • Retrieve, screen, and deliver mail correspondence
  • Coordinate FedEx and UPS mailings
  • Draft letters, reports, and other correspondence in a timely, accurate manner
  • Complete a variety of reports for management (must be proficient in Excel/Word)
  • Enforce and implement corporate policies and procedures and remain well informed of all office functions
  • This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk
  • Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions
  • Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary
  • Maintain Product Receiving Log
  • Contributes to the team atmosphere of Legends
  • Must be flexible
  • Hours for this position will vary depending on the concert/event schedule
  • Some nights and weekends will be required
  • Perform other related duties, tasks, and responsibilities, and special projects as required from time to time

Requirements

  • Associates Degree or three years of accounting experience required
  • Experience in the Hospitality industry is a plus
  • Experience in office management principles and procedures
  • Payroll experience is required
  • Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills
  • Ability to perform duties above expectations with little supervision
  • Professional demeanor with the aptitude to interact with poise and upholding the company name
  • Strong written and verbal communication skills
  • Must be able to follow direction and then instruct others to follow those directions
  • Hours may be extended or irregular to include nights, weekends, and holidays
  • Travel to our second venue in Dallas may be required
  • Excellent organizational skills
  • Ability to participate in a team environment
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