Administrative Assistant

• Responsible for maintaining project stick files with the latest issues of contract drawings
• Verify that drawing logs maintained by document control department are current
• Maintain log for tracking subcontract work to vendors and other fabricators
• Responsible for set up and maintenance of project folders
• Generate material receiving lists for issuing too customers (from Fabtrol to Excel Spreadsheets)
• Compile preliminary billing documents, when sequences are released, for fabrication
• Create transmittals for sending drawings to customers, subcontractors and vendors
• Ability to log and issue work orders to processing department
• Compose letters, reports etc
• Performs various administrative duties as needed
• The ability to work overtime and regular, punctual attendance is required

• Minimum of two years’ experience as an administrative assistant is required
• Must be able to work under multiple project managers
• Must be able to prioritize and manage multiple ask with accuracy
• Ability to effectively communicate with office, shop, clients, and customers as required
• Must be proficient in Microsoft Word and Excel
• Must have excellent oral and written communication skills
• Should be able to prioritize tasks and handle multiple tasks simultaneously

Fabtrol and Protocol experience is a plus

• Health Insurance
• HSA with Employer contributions
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Income Benefits
• Paid Holidays
• Paid Vacation
• 401 (k)