Administrative Assistant Job at Robert Half (Eatontown)

New

Administrative Assistant

Our client is in need of an Administrative Assistant to support daily operations...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or customer service role
Strong data entry skills with the ability to work accurately across multiple systems
Comfort handling inbound and outbound communication, including phone calls and email correspondence
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Ability to manage schedules, appointments, and document flow in a fast-moving environment
Strong organizational skills with attention to detail and the ability to prioritize multiple tasks
Clear and effective communication skills when interacting with management, clients, and internal teams

Job Responsibility

Provide day-to-day administrative support to leaders and team members, ensuring information is shared clearly and requests are handled promptly
Review billing-related details with management and secure the necessary approvals so invoices can be processed accurately
Enter, update, and maintain records across multiple software platforms with a high level of accuracy and consistency
Set up new bookings and organize supporting details to ensure each request is properly documented from the start
Prepare, compile, and distribute paperwork for clients and national account partners in a timely and organized manner
Serve as a point of contact for internal departments and external customers by responding to questions and directing information appropriately
Coordinate project calendars and daily schedules while maintaining related documents such as work orders, purchase orders, and estimates
Maintain organized electronic and paper filing systems, process incoming service requests, and record order details in the appropriate system
Scan, file, and organize business records as needed while following company safety policies and supporting a safe workplace

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

New

Administrative Assistant

This role will serve as the first line of defense for customer service and opera...

Location

United States , Henderson

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Professional and polished with strong customer-facing communication skills
Highly resourceful and self-sufficient
Positive attitude with strong energy and reliability
Excellent verbal and written communication skills
Clear, helpful, and not overly pushy in tone
Detail-oriented, responsive, and proactive
Comfortable working in a fast-changing, evolving environment
Able to get up and running quickly

Job Responsibility

Act as the primary point of contact for inbound customer communication (phone, email, text)
Handle high-volume inquiries such as order status updates and ETA requests
Work within internal systems (including Shopify) to review order notes and track order progress
Proactively follow up with vendors to obtain shipment timelines
Communicate clearly and professionally with customers
Support coordination between Sales, Operations, and Vendors
Assist with light operational support during downtime

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Administrative Assistant

We are looking for an Administrative Assistant to support safety-related operati...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative support role, preferably within a safety, compliance, or office environment
Strong administrative assistance skills, including document management, scheduling, and general office coordination
Experience handling inbound calls and performing front-office or receptionist-related responsibilities professionally
Proficiency in data entry with strong attention to detail and the ability to maintain accurate records
Ability to prepare written communications, reports, and spreadsheets with accuracy and clear organization
Strong communication and interpersonal skills, with the ability to work effectively with employees, management, and cross-functional teams
Working knowledge of training coordination, compliance tracking, or record-keeping processes is preferred.

Job Responsibility

Manage day-to-day administrative activities for the safety team, including document preparation, filing, correspondence, and general office coordination
Create, organize, and circulate safety-related reports while monitoring incident and near-miss information to help identify recurring trends
Maintain presentation materials, safety documentation, and data records, ensuring updates are completed accurately and discrepancies are addressed promptly
Arrange safety training sessions, monitor employee completion status, and provide training support when needed
Assist with onboarding tasks by preparing employee files, coordinating safety equipment distribution, and confirming required safety steps are completed for new team members
Organize meetings, audits, and other compliance-related activities while serving as an administrative point of contact for safety matters
Provide support during accident and incident follow-up activities, including coordinating required testing and preparing return-to-work or modified-duty paperwork
Keep training logs and compliance records current to support adherence to company standards and applicable regulatory requirements
Draft memos, reports, charts, and other business documents with a high level of accuracy, clarity, and professionalism
Partner with leadership on training and compliance initiatives and contribute to special projects such as safety presentations, brochures, manuals, and site binders

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Robert Half is looking for a highly organized Administrative Assistant to suppor...

Location

United States , Clarksboro

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree or equivalent combination of education
2+ years of administrative, office support, or related experience
Professional services, accounting, legal, or financial environment experience is preferred
Advanced proficiency in technology, including Microsoft Office 365 Suite: Outlook, Word, Excel, and PowerPoint
Excellent communication, public relations, and interpersonal skills both orally and in writing
Strong organizational and time-management skills with the ability to prioritize multiple tasks
High attention to detail and accuracy

Job Responsibility

Coordinate daily administrative activities for leadership, accounting team members, and office staff
Organize calendars, arrange meetings, and schedule calls
Draft, edit, and distribute letters, reports, and other business documents
Maintain both digital and paper filing systems
Assist with new client setup by gathering documentation, supporting engagement paperwork, and helping track onboarding progress
Monitor office supply levels and place replenishment orders
Update client information in internal records and databases and complete data entry and clerical tasks
Handle confidential business and client information with discretion

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

A growing commercial property management firm is seeking an Administrative Assis...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative experience
Proficiency with Microsoft Office Suite, including Excel and Outlook
Strong organizational and communication skills
Property management or real estate experience is a plus
Ability to work independently and prioritize tasks effectively

Job Responsibility

Manage calendars, meetings, and scheduling requests
Prepare reports, correspondence, and presentations
Maintain electronic and physical filing systems
Assist with contract and lease documentation
Coordinate office supply ordering and vendor communications
Support leadership with special projects and administrative initiatives
Respond to tenant inquiries and route requests appropriately
Maintain accurate records and database information
Assist with work order tracking and vendor coordination
Support customer service efforts and office operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support a construction busines...

Location

United States , Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, or receptionist role - specifically in construction industry is a STRONG plus
Ability to manage multiple priorities at once without losing accuracy or follow-through
Strong attention to detail when handling documents, communication, and project records
Comfortable answering inbound calls and interacting with customers with strong attention to detail
Data entry skills with the ability to keep information organized and up to date
Experience working in the construction industry is preferred
Strong written and verbal communication skills for coordinating with internal teams and clients

Job Responsibility

Coordinate communication between customers, sales representatives, and field supervisors to keep projects moving efficiently
Manage incoming calls and greet visitors professionally while serving as an initial point of contact for client inquiries
Assist with project-related administrative work, including tracking progress, updating records, and following up on outstanding items
Prepare and revise contracts, process change documentation, and support general job file accuracy
Order materials and parts for active jobs and monitor delivery status to help avoid delays
Maintain organized office documentation through data entry, record updates, and routine administrative support
Support front desk coverage as needed and help ensure daily office operations run in an orderly manner

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Administrative Assistant

A well-established construction company is seeking an Administrative Assistant t...

Location

United States , San Marcos

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative support experience
Strong Microsoft Excel and Word skills
Excellent organizational abilities and attention to detail
Ability to manage multiple deadlines and priorities

Job Responsibility

Assist with project documentation and contract administration
Maintain job files and project records
Coordinate scheduling, meetings, and travel arrangements
Prepare reports, spreadsheets, and project correspondence
Track certificates of insurance and vendor documentation
Support payroll and accounting departments with administrative tasks
Answer incoming calls and greet visitors
Manage office supplies and equipment needs
Coordinate mail, deliveries, and office communications
Assist with special projects and operational initiatives

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing administrative support in an office environment
Ability to manage inbound calls professionally and communicate clearly with internal and external contacts
Proficiency in general office procedures, including scheduling, filing, and document handling
Strong data entry skills with close attention to detail and accuracy
Comfortable performing receptionist-style duties, including visitor interaction and call handling
Strong organizational skills with the ability to manage multiple tasks efficiently

Job Responsibility

Manage front-office activities by greeting visitors, directing inquiries, and ensuring a welcoming environment
Respond to incoming phone calls promptly, route messages accurately, and provide helpful assistance to callers
Perform a range of administrative support tasks such as scheduling, document preparation, filing, and general office coordination
Enter and maintain records with a high level of accuracy while helping keep administrative data current and organized
Support day-to-day office operations by tracking routine tasks, handling correspondence, and assisting with workflow needs
Maintain orderly office documentation and assist with reception coverage to ensure smooth daily business operations

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Select Country

Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Our AI answers in your language