Administrative Assistant

• Support day-to-day administrative activities for property operations, ensuring records, correspondence, and office workflows are maintained accurately and efficiently
• Assist with processing documentation, tracking invoices, and maintaining organized financial files
• Review and collect tenant insurance certificates to help confirm compliance with lease obligations and client standards
• Serve as a point of contact for tenants and vendors by responding to questions, documenting service needs, and escalating matters when appropriate
• Coordinate routine maintenance and repair requests by receiving work orders and assigning them to building staff or external service providers
• Help organize on-site activity such as tenant move-ins and move-outs, confirming required documentation and adherence to building procedures
• Maintain strong vendor relationships by scheduling services, following up on completed work, and supporting operational issue resolution
• Perform general administrative and receptionist-related duties such as answering inbound calls, data entry, calendar coordination, and preparing routine reports or correspondence

• High school diploma or equivalent required
• additional education in business, real estate, or a related area is preferred
• 1–3 years of experience in property administration, commercial real estate support, or a comparable administrative position is preferred
• Working knowledge of accounts payable, accounts receivable, and administrative recordkeeping practices
• Strong organizational skills with the ability to manage multiple priorities and maintain close attention to detail
• Clear verbal and written communication skills, with a thoughtful approach to tenant, vendor, and internal team interactions
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
• experience with property management software is a plus
• Ability to handle confidential information responsibly, work independently, and contribute effectively in a team setting

experience with property management software