Administrative Assistant Job at Robert Half (Reston)

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support day-to-...

Location

United States , Windermere

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in human resources support, HR administration, or a related office-based role
Working knowledge of onboarding processes, employee communication, and general HR documentation practices
Experience using HRIS platforms to enter, update, or retrieve employee information
Proficiency with Microsoft Office, including Excel for tracking data and Outlook for clear communication
Strong organizational skills with the ability to manage multiple tasks, deadlines, and follow-up activities effectively
Clear written and verbal communication skills for responding to internal inquiries and coordinating with employees at various levels
High attention to detail when handling records, documents, and reporting information.

Job Responsibility

Coordinate onboarding activities by preparing materials, distributing required documents, and helping new hires move through pre-employment steps
Support internal learning efforts by sending training assignments and assessments, monitoring participation, and prompting employees to complete outstanding items
Respond to employee questions related to HR processes, policies, and general administrative matters, escalating issues when appropriate
Provide day-to-day assistance to the Senior Talent Acquisition Manager with scheduling, correspondence, and hiring-related administrative tasks
Maintain accurate HR records and documentation within HR information systems and shared files to ensure information is current and accessible
Prepare and distribute HR-related documents to employees across multiple locations nationwide
Use Microsoft Outlook and Excel to manage communications, organize information, track status updates, and produce internal reports
Assist with routine HR administration, including document control, follow-up activities, and coordination of internal communications.

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

New

Administrative Assistant

Robert Half is seeking a professional and detail-oriented Administrative Assista...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, office assistant, receptionist, or related role
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams
Strong written and verbal communication skills
Excellent organizational and time-management abilities
Ability to prioritize tasks and work independently
Strong attention to detail and accuracy
Professional demeanor and customer service mindset

Job Responsibility

Provide administrative support to management and office staff
Answer and direct incoming phone calls and emails in a professional manner
Schedule meetings, appointments, and maintain calendars
Prepare, organize, and maintain files, reports, and other documentation
Assist with data entry, record keeping, and database management
Coordinate office supplies, vendor communications, and general office operations
Greet visitors and provide a positive customer service experience
Support special projects and assist with various administrative tasks as needed
Maintain confidentiality when handling sensitive information

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily front-...

Location

United States , Warrenville

Salary:

21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

At least 6 years of experience in an administrative assistant or receptionist role.
High school diploma or equivalent required.
Background in accounts receivable, cash handling, or cash receipts processing.
Proficiency with Microsoft Office, including Word, Excel, Access, Outlook, and PowerPoint.
Strong written and verbal communication skills with a detail-oriented and friendly approach.
Comfortable using computers and able to learn new or customized software systems quickly.
Demonstrated attention to detail with the ability to manage multiple tasks throughout the day.
Customer-focused mindset with strong interpersonal skills and a dependable demeanor.

Job Responsibility

Welcome visitors, provide courteous assistance, and create a positive first impression for the office.
Manage incoming phone calls, route inquiries to the appropriate staff members, and record messages when needed.
Receive and process payments, issue receipts, and handle cash transactions accurately, including returning correct change.
Support members and customers by answering routine questions, directing requests, and delivering attentive service.
Maintain organized paper and digital records through filing, scanning, and archiving documents.
Open, sort, and distribute incoming mail to ensure timely delivery within the office.
Prepare large mailings by printing materials, labeling envelopes, and applying postage using office equipment.
Assist with general administrative work, including data entry, email correspondence, and appointment scheduling as needed.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
Company 401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily a...

Location

United States , Nashville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative or legal support role is preferred
Strong data entry skills with a high level of accuracy and attention to detail
Demonstrated ability to manage calendars and coordinate multiple appointments and deadlines
Clear written and verbal communication skills for interacting with clients, courts, and external contacts
Ability to handle billing-related tasks, time entry, and expense tracking in an organized manner
Proficiency with standard office software and general administrative systems

Job Responsibility

Coordinate attorney schedules by arranging meetings and ensuring important deadlines are properly calendared
Coordinate with the finance team to resolve ensure that all work in progress is cleared
Serve as a reliable point of contact for clients and outside parties, responding with accuracy and timeliness
Maintain organized records and documentation to support day-to-day legal and administrative activities
Enter and update information carefully to ensure files, calendars, and related records remain current and accurate

What we offer

parking included
medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan
free online training

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day support for...

Location

United States , Proctor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support, office coordination, or receptionist-focused role
Strong working knowledge of Microsoft Office applications, including Outlook, and confidence managing calendars, email, and spreadsheets
Experience with data entry, inbound call handling, and general office administration in a busy environment
Familiarity with expense reporting systems such as Concur or similar tools
Ability to work onsite in West Memphis, Arkansas, in a trailer-based office located at a commercial construction project
Comfortable supporting both office operations and light workplace coordination tasks such as meeting setup, catering support, and shared area organization

Job Responsibility

Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time
Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events
Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day
Process expense submissions and related documentation using expense management tools such as Concur or similar platforms
Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through
Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs
Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support
Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to suppo...

Location

United States , Boston

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Experience using Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
Strong data entry skills with a high level of accuracy and attention to detail
Experience with document management, photocopying, and scanning
Proficiency in word processing and document formatting
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Professional attitude with strong customer service skills

Job Responsibility

Provide administrative support to the Training Department during employee onboarding activities
Perform accurate data entry and maintain training records using Excel, Monday.com, and other systems
Assist with preparing onboarding and training materials for new employees
Copy, scan, organize, and distribute documents as needed
Support scheduling, filing, and general office administrative functions
Maintain accurate electronic and physical records
Assist trainers and department staff with day-to-day administrative needs
Ensure confidentiality and accuracy of employee information and training documentation
Communicate effectively with team members and stakeholders regarding administrative requests and project updates
Perform other administrative and clerical duties as assigned

Fulltime

New

Administrative Assistant

We are looking for an organized and service-oriented Administrative Assistant to...

Location

United States , Cincinnati

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, office support, or receptionist position
Ability to manage inbound calls, greet visitors, and maintain a detail-focused front-office presence
Proficiency in data entry and document preparation with strong attention to detail
Familiarity with general administrative office procedures, scheduling, and supply coordination
Experience supporting basic accounting functions such as invoicing, expense reporting, or deposits
Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced setting
Effective written and verbal communication skills and a customer-focused approach

Job Responsibility

Coordinate incoming and outgoing mail, deliveries, and shipment preparation to keep office correspondence and packages moving efficiently
Welcome guests, manage visitor arrival processes, and help ensure an organized and welcoming experience for everyone entering the office
Arrange meeting spaces, assemble supporting documents, prepare agendas when needed, and coordinate meal orders for scheduled meetings
Maintain office and kitchen inventory by tracking supply levels, placing orders, and restocking essential items for daily operations
Provide accounting-related administrative support by creating invoices, assisting with payable and receivable tasks, preparing deposits, and issuing checks when required
Complete and organize expense reporting for leadership, including reviewing and coding corporate card transactions accurately
Support employee onboarding activities and assist with enrollment-related administrative requirements to help employees get started smoothly
Handle general clerical and administrative assignments as needed to support the broader team and office workflow

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support meeting logi...

Location

United States , Oxford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office, association, or customer-focused environment
Ability to manage data entry tasks with a high level of accuracy and attention to detail
Comfortable handling inbound calls and responding professionally to routine questions and requests
Strong organizational skills with the ability to balance event support, record maintenance, and order processing responsibilities
Proficiency with standard administrative office functions, including document preparation, filing, and correspondence
Effective written and verbal communication skills for interacting with staff, members, vendors, and shipping contacts
Ability to work independently while supporting multiple priorities in a fast-paced setting

Job Responsibility

Coordinate administrative activities for meetings and events, including attendee registration, participant lists, and preparation of materials needed before each session
Arrange packing and shipment of event supplies and ensure presenters receive the appropriate session documents on time
Maintain membership records by entering updates, revising profile information, and keeping organizational data accurate and current
Oversee office supply ordering and monitor inventory levels so essential materials remain available for staff needs
Provide day-to-day administrative assistance to team members, including support for chapter services documentation and related correspondence
Manage inventories for scholarship and initiation materials, fulfill mailing requests, and keep records of distributed items
Process merchandise orders by coordinating with outside vendors and delivery providers to support accurate and timely fulfillment
Track outgoing shipments, update internal order records, and respond to member questions regarding order status, delays, or delivery concerns

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

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