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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Carlsbad

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

A thriving healthcare organization in Carlsbad is seeking a highly organized and polished Administrative Assistant to support executive leadership and clinical operations. This is more than a support role — this person will be the operational anchor that keeps departments aligned, schedules optimized, and communication flowing. If you are someone who thrives in structured environments, enjoys creating order out of complexity, and takes pride in anticipating needs before they arise, this is your opportunity to make a visible impact.

Job Responsibility:

  • Managing complex calendars and coordinating internal and external meetings
  • Preparing reports, correspondence, and executive presentations
  • Handling confidential documents and maintaining secure filing systems
  • Supporting departmental budgeting and expense tracking
  • Acting as liaison between leadership, vendors, and internal staff
  • Coordinating travel, scheduling, and high-level administrative logistics
  • Assisting with process improvements to enhance office efficiency
  • Maintaining organized digital records and shared documentation systems

Requirements:

  • 3+ years of administrative experience in a professional setting
  • Strong Microsoft Office skills (Excel, Outlook, Word, PowerPoint)
  • Experience with scheduling platforms or internal systems
  • Exceptional organizational and multitasking abilities
  • High level of discretion and professionalism
  • Strong written and verbal communication skills
  • Healthcare or regulated industry experience preferred

Nice to have:

Healthcare or regulated industry experience preferred

What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

Work Type:
On-site work
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