Administrative Assistant

• Oversee daily opening and closing activities for the office to ensure the workplace is ready for staff and visitors
• Welcome guests, answer incoming calls, and provide courteous front desk assistance while directing inquiries appropriately
• Process incoming and outgoing mail, including preparing high-volume envelopes with mailing equipment when needed
• Maintain shared kitchen and office spaces by preparing coffee, replenishing refreshments, unloading dishwashers, and monitoring overall cleanliness
• Track inventory levels and arrange orders for office materials, kitchen supplies, and meeting refreshments
• Support document organization and records filing for departmental administrative materials, including business forms and related paperwork
• Coordinate meeting logistics by scheduling rooms, arranging food service, and assisting with basic audiovisual or technology setup
• Provide occasional administrative support to leadership and complete additional office tasks as assigned
• Perform notary acknowledgements when certified, or pursue certification if requested for the role

• High school diploma or equivalent is required
• Prior experience in an administrative, receptionist, concierge, or office support role is preferred
• Strong communication and customer service skills with the ability to interact professionally with employees, executives, and visitors
• Ability to manage multiple responsibilities effectively while staying organized and attentive to detail
• Comfortable handling multi-line phone systems and responding to inbound calls in a busy office environment
• Basic technical ability to assist with meeting room technology and audiovisual troubleshooting
• Capable of lifting light office supplies and using a step stool safely when necessary
• Notary certification is a plus, or willingness to obtain it if needed

Notary certification or willingness to obtain

• Medical, vision, dental, and life and disability insurance
• 401(k) plan