Administrative Assistant Job at Daley and Associates (Boston)

Administrative Assistant

Daley and Associates

Location:
United States , Boston

Category:
Office Administration

Contract Type:
Not provided

Salary:

30.00 - 34.00 USD / Hour

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Job Description:

Administrative Assistant – Boston, MA (Hybrid) We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting. This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).

Job Responsibility:

Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations
Perform complex calendar management and scheduling via Microsoft Outlook
Oversee travel arrangements and travel itineraries for domestic and international travel
Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution
Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy
Manage internal and external correspondence
Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment
Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering)
Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution
Perform expense reporting
Provide additional support as needed

Requirements:

Bachelor’s degree (required)
3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role
Previous experience in investment management, financial services, or a similar industry preferred
Proven record of success in managing complex calendars and scheduling using Microsoft Outlook
Strong experience coordinating travel arrangements (domestic and international)
Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook
Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs
Proactive, detail-oriented, and solutions-oriented approach
Excellent communication (written and verbal) and interpersonal skills
Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes

Additional Information:

Job Posted:
April 12, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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