Administrative Assistant Job at Robert Half (Fort Wayne)

New

Administrative Assistant

We are looking for a reliable and detail-oriented Administrative Assistant to su...

Location

United States , Eagan

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven administrative support experience in an office environment
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to handle multiple tasks and prioritize effectively
Comfortable working independently and as part of a team
Experience with calendar management and document preparation

Job Responsibility

Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit documents, reports, and correspondence
Handle incoming calls, emails, and mail distribution
Maintain filing systems and ensure records are up to date
Order office supplies and manage inventory
Assist with travel arrangements and expense reporting
Support internal team communications and project tracking
Provide general administrative support across departments

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant with relevant experience to help ...

Location

United States , Aurora

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, front desk, or dental office support position
Practical knowledge of dental insurance verification, benefits coordination, and claims administration
Proficiency with Dentrix dental software in a clinical or dental office setting
Experience scheduling appointments, managing patient check-in processes, and maintaining organized office records
Understanding of dental terminology, insurance concepts, and standard dental practice workflows
Strong written and verbal communication skills with a detail-oriented and service-focused demeanor
High level of accuracy, organization, and ability to manage multiple priorities in a fast-paced environment
Familiarity with patient privacy standards and confidential handling of sensitive information

Job Responsibility

Welcome patients upon arrival, guide them through intake and departure procedures, and create a welcoming front office experience
Review dental coverage details before visits by confirming eligibility, benefits, and plan information with insurance providers
Prepare and transmit claims, track unpaid items, apply payments accurately, and assist with resolving outstanding account issues
Communicate expected out-of-pocket costs, co-pay amounts, and coverage information so patients understand their financial responsibilities
Keep patient files current by updating personal details, insurance records, and supporting documentation with a high degree of accuracy
Use Dentrix to organize calendars, maintain account information, document office activity, and support day-to-day administrative workflows
Partner with providers and office staff to maintain an efficient schedule and support steady patient movement throughout the day
Process payments, issue receipts, and complete routine clerical work such as scanning, filing, correspondence, and data entry
Follow confidentiality requirements and office procedures to protect patient information and support compliant operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support onsite opera...

Location

United States , Camden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, reception, or a related business support role
Background in hospitality, hotel operations, catering support, or meeting coordination is strongly preferred
Proficiency with Microsoft Office applications and confidence using computer-based systems for scheduling and record management
Ability to handle inbound calls and in-person interactions with strong customer service skills
Accurate data entry skills with careful attention to organization and detail
Flexibility to work Monday through Friday with availability for early event setup or extended coverage when business needs require it
Strong communication and multitasking abilities with a proactive approach to supporting office and event operations

Job Responsibility

Coordinate meeting and event arrangements, including room preparation, supply setup, and post-event breakdown
Serve as a primary point of contact for inbound calls, visitors, and general office inquiries while maintaining a welcoming environment
Organize catering requests by working with vendors, internal teams, and building management to ensure smooth delivery and service
Prepare conference and meeting spaces with necessary items such as beverages, serving materials, and presentation support resources
Perform administrative tasks such as scheduling, document handling, filing, and maintaining accurate office records
Enter and update business information in internal systems with a high level of accuracy and attention to detail
Support daily office operations by monitoring shared spaces, coordinating logistics, and assisting with team needs as they arise
Use Microsoft Office tools to create correspondence, manage calendars, track information, and support routine reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
At least 3 years of experience in an administrative support role, preferably assisting senior leaders in a fast-paced, detail-focused environment
Strong written and verbal communication skills with the ability to interact effectively across teams
Excellent organizational skills and close attention to detail
Ability to manage multiple priorities, adapt to changing demands, and meet deadlines consistently
Demonstrated problem-solving ability and a proactive approach to ownership of assigned work
Strong relationship-building skills and the ability to work well with a range of stakeholders
Proficiency with Microsoft Office Suite, along with comfort handling general administrative office tasks, inbound calls, and data entry

Job Responsibility

Support multiple team members with day-to-day administrative coordination, ensuring schedules, communications, and routine tasks are handled efficiently
Oversee busy calendars by arranging meetings, resolving scheduling conflicts, and confirming all related logistics in advance
Coordinate domestic and/or international travel plans, including transportation, lodging, and itinerary details
Prepare and submit expense documentation accurately, track receipts, and follow up on reimbursements within required timelines
Maintain office supply levels and help ensure shared equipment remains stocked, organized, and operational
Contribute to special assignments such as event coordination, operational support activities, and administrative process improvements
Provide coverage for other administrative team members when needed to help maintain consistent support across the office
Assist with front-office and communication tasks, including handling inbound calls, greeting visitors, and supporting general office administration
Perform data entry and record upkeep with a high degree of accuracy and attention to detail

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Kapolei

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an administrative support or office-based position
Ability to manage inbound calls while delivering strong customer service
Experience with data entry and maintaining a high level of accuracy in documentation
Proficiency with Microsoft Excel, Microsoft Outlook, and Microsoft Word
Comfortable handling email correspondence and routine office communication
Ability to organize physical and digital files, including copying and document management tasks
Strong attention to detail and the ability to assist with record reviews or audit support activities

Job Responsibility

Manage incoming phone calls and respond to general inquiries with professionalism and a customer-focused approach
Prepare, update, and maintain records by entering information accurately into internal systems and spreadsheets
Handle email communication with clients, team members, and external contacts in a clear and timely manner
Organize, file, copy, and retrieve documents to support efficient day-to-day office operations
Use Microsoft Word, Excel, and Outlook to create documents, track information, and coordinate communication
Assist with reviewing files and records to help identify discrepancies and support audit-related tasks
Provide general administrative support to the team by prioritizing tasks and maintaining an orderly workflow

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Beacon Hill is hiring a contract Administrative Assistant to support a growing e...

Location

United States , Evansville

Salary:

20.00 - 23.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior administrative experience preferably within energy, utilities, engineering, or a related industry
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High attention to detail and accuracy in all work
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to handle confidential information with discretion
Comfortable working in a fast-paced, team-oriented environment
Associate or bachelor's degree preferred but not required

Job Responsibility

Provide daily administrative support to leadership and cross-functional teams within a fast-paced energy environment
Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders
Prepare, format, and distribute reports, presentations, and internal communications
Maintain organized filing systems (electronic and physical) for contracts, project documentation, and compliance records
Support project coordination efforts, including tracking timelines, deliverables, and follow-ups
Handle incoming calls, emails, and correspondence with professionalism and urgency
Assist with invoicing, expense tracking, and basic data entry related to operational activities
Coordinate travel arrangements, meeting agendas, and event planning as needed
Serve as a liaison between departments to ensure smooth communication and workflow
Order office supplies and support general office operations to maintain an efficient workplace

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to join a busy team in Colorado. ...

Location

United States , Broomfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office setting
Ability to handle inbound calls and interact professionally with visitors and internal staff
Strong data entry skills with close attention to accuracy and record maintenance
Experience scheduling, booking, and confirming appointments
Comfortable performing receptionist and front-desk responsibilities
Strong organizational skills with the ability to manage multiple tasks efficiently
Background working in the construction industry or familiarity with construction-related office environments

Job Responsibility

Serve as the first point of contact for phone calls and visitors, providing helpful assistance and routing questions to the appropriate team members
Maintain calendars by arranging meetings and appointments, confirming details, and helping prevent scheduling conflicts
Accurately record and update customer data, office information, and scheduling records in internal systems and files
Provide broad administrative support to help office operations run efficiently and ensure communication is handled promptly
Oversee front-desk activity, respond to routine requests, and support daily reception coverage as needed
Create, organize, and maintain documents, tracking logs, and other administrative materials used by the office
Assist internal teams with appointment follow-up and coordination so deadlines and planned activities stay on track
Support administrative needs tied to project-related work within a construction environment, helping keep office workflows organized

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support front d...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Working knowledge of front desk procedures and office support practices
Experience managing calendars, scheduling rooms, or coordinating multiple appointments at once
Proficiency with Microsoft Office applications and comfort using business communication platforms such as Teams
Strong organizational, time-management, and multitasking abilities in a fast-paced environment
Excellent verbal and interpersonal communication skills, with a clear commitment to customer service and professionalism
Ability to handle confidential information with discretion, work independently or collaboratively, and remain flexible as priorities change

Job Responsibility

Welcome guests and employees at the front desk, direct them appropriately, and alert team members when visitors arrive
Handle incoming calls through Microsoft Teams or related phone systems, route inquiries efficiently, and provide helpful first-level assistance
Oversee daily reception activities, including receiving packages, distributing deliveries, and responding to general office questions
Coordinate meeting room schedules, help maintain shared space availability, and support smooth day-to-day office flow
Keep the lobby, reception desk, and main conference areas neat, stocked, and ready for visitors and internal meetings
Assist with visitor support tasks such as parking validation when needed and refreshment restocking throughout the office
Represent the organization by delivering courteous, attentive service during every interaction
Take on additional administrative or front office duties as assigned to support business needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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