Administrative Assistant Job at Bowman (Tucson)

Administrative Assistant

Bowman

Location:
United States , Tucson

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Bowman has an opportunity for an Administrative Assistant to join our team in Tucson, AZ. At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Job Responsibility:

Support the diverse Civil Engineering, Land Survey and Planning teams through all phases of business
Provide administrative support, proposals and response letters, and assist with work/change orders, submittals, and research
Greet scheduled visitors and accompany to appropriate area or person
Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities
Communicate with internal and external clients, Project Managers, and other staff on project related matters
Act, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients
Act as liaison with corporate headquarters, disseminating information to local office staff accordingly
Compose and edit correspondence in Word and create and maintain spreadsheets in Excel
Organize and maintain file system, file correspondence and other records
Collect and research data using various company programs
Make copies of correspondence and other printed material
Prepare outgoing mail and correspondence
Compose and type routine correspondence and spreadsheets
Serve as backup to receptionist function as required
Create and track work requests
Assist with the timesheet and invoicing process for assigned departments
Review invoices for accuracy within assigned department
Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc
Anticipate future needs and respond to changing situations
Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads
Research and prepare reports relating to departmental projects and activities
Receive and screen telephone calls, answer questions, and take accurate messages
Handle all incoming mail, then scan, date, distribute and file
Maintain office supplies inventory, anticipate needed supplies, place and expedite orders for supplies
Perform special projects as assigned
Assist other administrative team members as needed

Requirements:

High School diploma or equivalent GED required or commensurate relevant experience
Associates degree or 2 years of post-high school education preferred
Three or more (3+) years of experience in an administrative role, including a minimum of one (1) year administrative experience in the land development industry required
Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Basic understanding of clerical procedures and systems such as record keeping and filing
Professional appearance, approach, and demeanor

What we offer:

Medical, dental, vision, life, and disability insurance
401(k) retirement savings plan with company match
Paid time off, sick leave, and paid holidays
Tuition reimbursement and professional development support
Discretionary bonuses and other performance-based incentives
Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Additional Information:

Job Posted:
February 17, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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