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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Saint Paul

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our client's team in Saint Paul, Minnesota. This long-term contract position requires experience in higher education HR processes, particularly in faculty contract administration and academic appointments. The role offers an exciting opportunity to contribute to ongoing projects while supporting operational cycles and collaborating with HR and Academic Affairs.

Job Responsibility:

  • Oversee the implementation and management of faculty contract workflows using Dynamic Forms
  • Coordinate the operational cycle for faculty contracts, ensuring proper documentation, tracking, and follow-up
  • Provide administrative support for HR processes linked to academic appointments
  • Work closely with HR and Academic Affairs departments to meet deadlines and maintain alignment on priorities
  • Assist with the tracking and organization of academic contracts and related documentation
  • Ensure compliance with institutional policies and procedures during contract administration
  • Serve as the primary point of contact for inquiries related to faculty contracts and workflows
  • Facilitate communication between HR, academic leadership, and other stakeholders to ensure smooth operations

Requirements:

  • Prior experience in higher education HR or academic contract administration
  • Familiarity with faculty contract processes and workflows
  • Strong organizational and multitasking skills to manage various administrative tasks
  • Excellent communication skills for engaging with multiple departments and stakeholders
  • Proficiency in administrative tools and software, including data entry systems
  • Ability to work on-site at least four days per week
  • Attention to detail and a commitment to maintaining accurate records
  • Experience in dynamic and collaborative work environments
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 13, 2026

Work Type:
On-site work
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