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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Sierra Vista

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Sierra Vista, Arizona. This contract opportunity with permanent potential is ideal for someone who enjoys balancing front-desk interaction, data management, and administrative coordination in a mission-driven environment. The role involves maintaining accurate records, supporting internal teams, and helping keep office processes organized and responsive. Candidates who are detail-oriented, adaptable, and comfortable working with electronic systems will be well suited for this position.

Job Responsibility:

  • Maintain accurate information in the organization’s electronic health record platform and other online systems on a daily basis
  • Prepare routine and as-needed reports and deliver them to the appropriate agencies, departments, or team members within required timeframes
  • Welcome visitors, manage incoming phone calls, direct inquiries appropriately, and record clear, complete messages while supporting general front-office operations
  • Coordinate logistics for internal program meetings and community-related gatherings, including scheduling and administrative preparation
  • Provide day-to-day assistance to staff with basic equipment, technology, and web-based application issues, and connect with the IT support contractor when additional help is needed
  • Support new employee onboarding by helping organize materials, documentation, and administrative setup tasks
  • Assist with accounts payable, billing activities, and follow-up on invoice discrepancies to help ensure timely and accurate processing
  • Handle incoming and outgoing mail, draft routine correspondence, prepare forms, monitor office and program supply levels, place orders when needed, and complete occasional program-related errands, which may include driving for agency business

Requirements:

  • Previous experience in administrative support, office coordination, reception, or a similar business support role
  • Proficiency in data entry and comfort working within electronic health record systems and other web-based platforms
  • Strong telephone and front-desk communication skills, including the ability to handle inbound calls professionally and accurately relay information
  • Working knowledge of Microsoft Excel, including using formulas and managing basic spreadsheets
  • Ability to organize multiple tasks, meet deadlines, and maintain accuracy in a fast-paced office setting
  • Strong problem-solving skills with the ability to assist staff with routine technology and office equipment issues
  • Valid driver’s license and reliable transportation may be required for errands or other agency-related travel
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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