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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Santa Rosa

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Back Office Administrator supports internal operations by processing, organizing, and safeguarding a high volume of confidential documentation. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast-paced, compliance-driven environment.

Job Responsibility:

  • Process, review, and file high volumes of confidential documents with accuracy and timeliness
  • Maintain organized electronic and physical filing systems in accordance with company policies and regulatory requirements
  • Perform data entry, document indexing, and records management with strict attention to detail
  • Handle sensitive information discreetly, ensuring confidentiality and data security at all times
  • Support internal departments with administrative tasks such as document preparation, scanning, archiving, and retrieval
  • Monitor document workflows to ensure completeness, accuracy, and adherence to established procedures
  • Identify discrepancies or missing information and follow up to resolve issues promptly
  • Assist with audits, compliance reviews, or records requests as needed
  • Adhere to retention schedules and destruction protocols for sensitive materials
  • Provide general back-office administrative support to ensure smooth daily operations

Requirements:

  • High school diploma or equivalent required
  • associate degree or relevant coursework preferred
  • 1+ years of administrative, back office, or office support experience
  • Proven experience handling confidential or sensitive information
  • Strong attention to detail and accuracy in a high-volume environment
  • Proficiency in Microsoft Office (Outlook, Word, Excel) and document management systems
  • Excellent organizational and time management skills
  • Ability to follow detailed procedures and comply with policies and regulations
  • Dependable, professional, and discreet
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Work Type:
On-site work
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