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Shrewsberry & Associates Logo Shrewsberry & Associates · Office Administration

Administrative Assistant

United States, Indianapolis · Job Posted June 30, 2026
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Job Description

The Administrative Assistant will provide administrative support across the organization. Responsibilities include answering and directing phone calls, greeting visitors, coordinating events and front-desk activities, arranging continuing education registrations, and distributing mail and packages. Signed confidentiality agreement required. This role is part time with flexible hours requiring a minimum of 30 hours a week.

Job Responsibility

  • Answer, screen, and forward incoming phone calls
  • Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person
  • Receive, sort and distribute daily mail/deliveries
  • Order front office supplies and keep inventory levels acceptable based on office needs
  • Update calendars, schedule meetings, and arrange travel and accommodations
  • Continuing Education/Professional Development registration
  • Data entry, forms creation, forms completion, and type correspondence
  • Work with vendors for general office needs i.e., copier, water cooler, recycling and shredding services
  • Submit maintenance request for all Shrewsberry offices and reserve services for Regus owned offices
  • General upkeep of front office space, i.e., spot clean and water plants
  • Event coordination, including catering and clean up for various office events
  • Create shipping labels for outgoing packages via FedEx account
  • Aid in certified mailing
  • Administrative tasks on billable project work, as needed

Requirements

  • Ability to maintain confidential information
  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Excellent communication and organizational skills
  • Multitasking and time-management skills
  • Customer service skills and professionalism
  • Experience with event coordination
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