Administrative Assistant Job at Robert Half (New Brighton)

New

Administrative Assistant

We are looking for an Administrative Assistant to support construction and devel...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative support role, preferably in a construction, development, or project-based business environment
Strong ability to scan, organize, and maintain documents with a high level of accuracy and attention to detail
Experience with invoice entry, data entry, and routine administrative processing tasks
Proficiency in Microsoft Office or similar business software used for scheduling, reporting, and document preparation
Ability to manage multiple assignments, follow up on outstanding items, and meet recurring deadlines
Strong communication skills with the ability to interact effectively with executives, vendors, visitors, and internal teams
Comfortable handling office supply coordination and general office support responsibilities in a fast-paced setting

Job Responsibility

Support executive and department leadership with calendar management, meeting coordination, correspondence, and preparation of reports and business documents
Assist with monthly draw administration by compiling invoice and waiver records, organizing electronic documentation, and preparing supporting report packages
Process office records by scanning, filing, and maintaining both physical and digital documents, including invoices, checks, and project-related files
Provide contract administration assistance by helping track subcontracts, purchase orders, change orders, insurance certificates, and waiver documentation
Enter and maintain vendor information in company systems, ensuring files remain current, complete, and easy to retrieve
Help keep the front office, conference rooms, and shared spaces organized, welcoming, and ready to receive guests and team members
Coordinate everyday office services such as mail distribution, supply ordering, equipment upkeep, parking arrangements, and communication with building management
Support financial and operational workflows by processing expense reports and assisting with weekly project and overhead invoice handling
Maintain office calendars and help organize company meetings and events to ensure smooth scheduling and execution

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training
access to top jobs
competitive compensation and benefits

New

Administrative Assistant

Our construction client in Walnut Creek is looking for an Administrative Assista...

Location

United States , Walnut Creek

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, office support, or receptionist-focused role
Strong data entry skills with a high level of accuracy and attention to detail
Ability to manage inbound calls, email communication, and front desk responsibilities professionally
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Experience maintaining records, organizing files, and supporting general back-office operations
Solid time management skills with the ability to balance multiple priorities in a busy office environment
Strong written and verbal communication skills and a dependable, adaptable work style

Job Responsibility

Manage and prioritize a high-volume email inbox on behalf of leadership
Answer and direct incoming phone calls (approximately 10–12 daily)
Perform data entry and maintain organized records and files (both physical and digital)
Provide front desk support, including greeting occasional visitors and handling deliveries
Assist with office management tasks such as ordering supplies and maintaining organization
Support general administrative needs and special projects as assigned
Provide occasional assistance to the marketing team

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to provide contract support for a...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative assistant, office support, or similar clerical role
Proficiency with Microsoft Word and Excel, along with experience using Google Docs for shared document management
Strong data entry skills with a high level of accuracy and attention to detail
Ability to manage document formatting, file organization, and record maintenance across multiple priorities
Experience handling general administrative office duties, including phone support and receptionist-related tasks
Strong written communication and organizational skills in a detail-oriented work environment
Ability to work independently while supporting leadership and meeting deadlines in a contract role

Job Responsibility

Provide day-to-day administrative support to leadership, including general clerical work and document preparation
Organize, assemble, and maintain accreditation-related materials so records are complete and easy to access
Enter information into established templates and verify supporting documentation for accuracy across multiple workstreams
Maintain and update an active strategic planning document in Google Docs, keeping edits structured, current, and clearly tracked
Create, revise, and format business documents using Word, Excel, Canva, and Google Docs
Assist with office coordination tasks such as responding to inbound calls and supporting front-desk administrative needs
Use approved AI tools when appropriate to improve efficiency in document development and routine administrative work

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in an administrative, office support, member services, or customer service role
Strong organizational skills with the ability to manage multiple tasks and deadlines effectively
Excellent written and verbal communication skills
Professional demeanor and strong interpersonal skills
Experience supporting meetings, preparing materials, and taking meeting minutes
Proficiency with Microsoft Office and comfort learning new systems and web-based tools

Job Responsibility

Deliver exceptional customer service by phone, email, and in person
Respond to inquiries related to membership, educational offerings, events, products, and website access
Provide direct administrative support to senior leadership
Coordinate calendars, meeting schedules, room reservations, and internal office communications
Act as the main point of contact for office vendors and service providers
Coordinate office supplies, building maintenance requests, and meeting space readiness
Help ensure efficient day-to-day office operations and a professional, well-organized work environment

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are seeking an onsite Administrative Assistant to support daily office operat...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative support experience
Recent phone experience and strong ability to answer and manage incoming calls
Strong communication and organizational skills
Proficiency with Microsoft Office and general office systems

Job Responsibility

Answer and route incoming phone calls with professionalism and urgency
Greet visitors and support front-office communication needs
Schedule meetings, appointments, and service calls
Prepare correspondence, reports, and general administrative documents
Maintain filing systems, office records, and supply inventory
Coordinate with project teams, vendors, and subcontractors
Assist with data entry, invoice tracking, and general office support

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative assistant, office support, or similar role
Demonstrated ability to manage inbound calls and provide detail-oriented front-desk support
Experience performing data entry with strong accuracy and attention to detail
Working knowledge of general administrative office procedures and daily office operations
Ability to prioritize tasks, stay organized, and manage multiple responsibilities effectively
Strong written and verbal communication skills with a customer-focused approach

Job Responsibility

Manage day-to-day administrative support activities to help the office run smoothly and efficiently
Serve as the first point of contact by greeting visitors and responding to inbound phone calls with careful attention to detail
Maintain organized records, documents, and files to support accurate office administration
Enter and update information in internal systems with a high level of accuracy and attention to detail
Coordinate routine front-desk and receptionist tasks, including directing inquiries to the appropriate team members
Assist with general office duties such as scheduling, correspondence, and preparation of administrative materials

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to join a nonprofit org...

Location

United States , Salinas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in a clerical, administrative, or office support role
Strong verbal and written communication skills with a detail-oriented approach to internal and external interactions
Ability to learn new processes, accept training, and adapt to a growing organization
High level of trustworthiness and discretion when working with confidential information
Proficiency with Microsoft Word and Microsoft Excel
Experience with data entry, phone support, and general receptionist or front-desk responsibilities

Job Responsibility

Provide administrative support to organizational leadership and the Human Services Manager, helping keep daily operations on track
Welcome visitors, answer inbound calls, and direct inquiries in a courteous and helpful manner
Maintain accurate records, enter data into office systems, and prepare routine documents, reports, and correspondence
Coordinate calendars, meetings, and general office scheduling to support an efficient work environment
Assist with clerical tasks such as filing, document organization, mail handling, and supply tracking
Use Microsoft Word and Excel to create, update, and manage spreadsheets, forms, and other administrative materials
Support cross-functional needs as assigned while learning internal processes and adapting to the organization's workflow
Handle sensitive information with discretion and demonstrate reliability in a mission-driven office setting

What we offer

medical, vision, dental, and life and disability insurance
enrollment in our company 401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a reliable and detail-oriented Administrative Assistant to su...

Location

United States , Edina

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven administrative support experience in an office environment
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to handle multiple tasks and prioritize effectively
Comfortable working independently and as part of a team
Experience with calendar management and document preparation

Job Responsibility

Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit documents, reports, and correspondence
Handle incoming calls, emails, and mail distribution
Maintain filing systems and ensure records are up to date
Order office supplies and manage inventory
Assist with travel arrangements and expense reporting
Support internal team communications and project tracking
Provide general administrative support across departments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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