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Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Austin

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our client is in need of an Administrative Assistant in Austin Texas, 78726 area. The Administrative Assistant will provide administrative support to a construction site project-based team.

Job Responsibility:

  • Provide professional customer service and positive interactions while providing administrative services to construction site project-based team
  • Process day-to-day administrative items
  • mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards
  • Daily management of project calendar, meeting schedule, and project contacts
  • Process expense reports for Project Executive and/or Manager
  • Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards
  • Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents)
  • Create and maintain project organizational and seating charts
  • Coordinate travel reservations, business accommodations, itineraries, and agendas
  • Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes
  • Assist with general office inquiries from staff, clients, customers, and others
  • provide proactive escalation as appropriate
  • Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities
  • In collaboration with Project Manager, establish and maintain protocols for project site visitors
  • Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors
  • Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed
  • Conduct project specific orientation and transitions for project staff
  • Maintain organized project filing system and coordinate document retrieval schedules
  • Order supplies to support project office needs
  • Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family
  • Assist with special projects and coordinate events
  • Other activities, duties, and responsibilities assigned

Requirements:

  • High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
  • High degree of detail, accuracy, and organizational skills
  • Maintain confidential information
  • Work with some direction and oversight, and as part of team
  • Approachable, proactive, positive, and professional attitude
  • Professional verbal communication and written business communication skills
  • Able to conduct research and proofread
  • Exhibit active listening skills and follow through on commitments
  • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
  • Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment

Nice to have:

  • College degree and/or relevant administrative skills certification, a plus
  • Commissioned Notary Public, a plus
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 21, 2026

Work Type:
On-site work
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