Administrative Assistant Job at Robert Half (Olive Branch)

Administrative Assistant

Robert Half

Location:
United States , Olive Branch

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team in Olive Branch, Mississippi. This contract-to-permanent position requires a highly organized individual who excels in communication and thrives in a collaborative, small-office environment. You will play a key role in supporting the Purchasing Manager and assisting with administrative and sales support tasks while maintaining a strong focus on accuracy and efficiency.

Job Responsibility:

Provide administrative support to the Purchasing Manager, including creating purchase orders and organizing vendor files
Communicate effectively with vendors, including international partners, to ensure timely updates and smooth operations
Maintain and update pricing spreadsheets and run buying reports using Excel
Organize and manage filing systems, including creating new customer and vendor folders annually and archiving older records
Process shipping documents and assist with domestic purchasing activities
Monitor and update market costs and arrival reports in internal systems on a weekly basis
Order business cards, office supplies, and warehouse materials as needed, while ensuring supply closets and printers are well-stocked
Greet vendors and customers upon their arrival and provide attentive assistance as needed
Coordinate routine office maintenance, such as scheduling carpet cleaning every six months
Scan and send mill certificates to customers and collaborate with internal teams to address operational needs

Requirements:

Proven experience in administrative or office support roles, preferably in a purchasing or sales environment
Exceptional attention to detail and ability to manage multiple tasks with accuracy
Strong communication skills, both written and verbal, with the ability to interact professionally with vendors and colleagues
Proficiency in Microsoft Excel and familiarity with data entry and report generation
Ability to organize and prioritize workloads effectively in a dynamic office setting
Comfortable working in a small office environment with long-tenured employees and adapting to its culture
Experience with receptionist duties, including greeting visitors and handling inbound calls
Knowledge of purchasing activities and familiarity with maintaining filing systems

What we offer:

medical, vision, dental, and life and disability insurance
company 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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