Administrative Assistant Job at Robert Half (Fort Lauderdale)

New

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily busi...

Location

United States , Sullivans Island

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, marketing communications, public relations, sales support, or a related function is required
Strong proficiency with Microsoft Office Suite and Microsoft 365, with the ability to produce accurate and well-organized business documents
Demonstrated ability to use discretion, make independent decisions, and interact effectively with employees, clients, and vendors
Excellent written and verbal communication skills, including the ability to deliver clear and effective messaging across multiple channels
High attention to detail with a consistent focus on efficiency, organization, and accuracy
Ability to remain composed under pressure, adjust to shifting priorities, and manage multiple responsibilities effectively

Job Responsibility

Provide day-to-day administrative support to the leadership team, ensuring priority projects move forward accurately and on schedule
Coordinate calendars, travel arrangements, meetings, and related logistics while keeping recurring administrative tasks organized and on track
Serve as a detail-oriented first point of contact for customers, vendors, and business partners, creating a positive and responsive experience in every interaction
Prepare outreach and promotional materials that strengthen community engagement and help generate new business opportunities
Create, update, and manage internal and external communication materials, including social media content and other marketing resources
Use sound judgment to handle routine operational matters, make practical recommendations, and help maintain efficient daily office workflow
Organize schedules, budgets, and administrative activities with a strong focus on prioritization, productivity, and follow-through
Anticipate upcoming needs, take initiative with minimal direction, and address issues proactively before they affect operations
Protect sensitive company, employee, customer, and vendor information by maintaining a high level of confidentiality at all times

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a Administrative Assistant to support operations and day-to-d...

Location

United States , Kailua

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of administrative support experience within a high-volume business environment
Proficiency with Microsoft Office applications, including Excel and Outlook, along with the ability to learn new digital tools quickly
Experience handling vendor documentation, service agreements, certificates of insurance, or other operational records with strong attention to detail
Strong customer service and communication skills, with the ability to interact professionally with tenants, vendors, and internal teams
Ability to manage multiple priorities, maintain organized records, and follow through on deadlines in a busy office setting
Experience using Adobe Acrobat is required
Bachelor’s degree is preferred
Knowledge of real estate processes, operations support, and confidential information handling is highly valued

Job Responsibility

Prepare access documentation, vendor service paperwork, and supporting records for review, signature routing, invoice processing, and lien release follow-up
Respond to tenant and customer questions promptly while serving as a reliable point of contact for routine property-related inquiries
Monitor tenant insurance compliance and coordinate with the appropriate parties to resolve missing or incomplete coverage documentation
Organize meeting room calendars and arrange required approvals, insurance documents, and related access needs for scheduled use
Coordinate meetings, conference calls, travel logistics, expense reporting, and other core administrative activities that support the property management team
Support daily office operations by maintaining supplies, overseeing mail and courier activity, organizing files, coordinating equipment or facility needs, and helping keep the workspace orderly
Assist property managers by maintaining regular communication with vendors, service providers, tour operators, and site visitors across assigned properties
Track recurring inspection deadlines, schedule required testing or certifications, and help coordinate operational tasks such as meter readings and utility billing support
Help address maintenance requests and building issues by coordinating timely follow-up for items such as leaks, plumbing concerns, and other operational matters
Create and manage service agreement records, collect certificates of insurance, update status tracking, and assist with document uploads in property management platforms

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

Location

United States , Portsmouth

Salary:

19.00 - 22.80 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or general education degree (GED)
or one (1) to three (3) months related experience and/or training
or equivalent combination of education and experience.
Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
Must successfully complete all Atria specified training programs.
State required training guidelines.
Able to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Job Responsibility

Performs the administrative and business office services tasks as assigned by the Community Business Director.
Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files.
This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems
making copies and filing of vendor files.
Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing
train staff to proper time clock procedures.
Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes
maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker's Compensation, and other programs as assigned.
Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Parttime

New

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operation...

Location

United States , Brooklyn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist position
Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
Strong data entry skills with careful attention to detail and accuracy
Comfortable managing multiple tasks in a fast-paced office setting
Proficiency with general administrative procedures, document handling, and recordkeeping
Dependable organizational skills and the ability to follow through on assigned responsibilities

Job Responsibility

Welcome visitors, provide front-desk support, and ensure a positive experience for callers and guests
Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages in a timely manner
Perform a range of administrative tasks such as scheduling, filing, document preparation, and general office coordination
Enter, update, and maintain information in company records with a strong focus on accuracy and completeness
Support day-to-day office operations by organizing paperwork, tracking routine tasks, and assisting team members as needed
Monitor administrative workflows and help keep internal processes running efficiently across the office

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

Dayton area company is seeking a detail-oriented and organized Administrative As...

Location

United States , Dayton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or office support experience preferred
Strong communication and organizational skills
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Ability to multitask and prioritize effectively
High attention to detail and accuracy
Professional and positive attitude

Job Responsibility

Answer and direct phone calls and emails
Schedule meetings and maintain calendars
Prepare documents, reports, and correspondence
File, scan, and organize records
Data entry and database updates
Support office staff with general administrative tasks
Handle incoming and outgoing mail
Maintain office supplies and assist with ordering

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to join a team in Baton Rouge, Lo...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, front desk, or related position
Strong verbal and written communication skills with the ability to provide attentive customer service in person, by phone, and through email
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Accurate data entry skills with close attention to detail and record-keeping quality
Ability to manage multiple tasks, stay organized, and prioritize work in a fast-paced office setting
Experience handling inbound and outbound calls, scheduling appointments, and maintaining organized documentation
Comfortable working with confidential employee, customer, and vendor information with attention to detail

Job Responsibility

Welcome applicants and visitors at the front desk, provide basic guidance, and connect them with the appropriate HR contact for next steps
Assist with onboarding coordination by preparing materials and keeping employee documentation accurate, current, and well organized
Provide day-to-day administrative support across the office, including scheduling, correspondence, and general clerical assistance
Organize and maintain both paper and electronic files for invoices, statements, tax records, and personnel documents, including scanning and indexing records for easy retrieval
Enter and update customer and vendor details in company systems while ensuring information is complete and accurate
Communicate with customers and vendors to respond to questions, resolve billing concerns, and obtain required documents such as W-9s and Certificates of Insurance
Monitor document expiration timelines and follow up with external contacts to secure renewals before deadlines are missed
Manage office and operational supply inventory by tracking needs and placing orders in a timely manner
Sort, distribute, prepare, and send incoming and outgoing mail, including invoices, checks, financial paperwork, and business correspondence

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office...

Location

United States , Woodland Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an administrative, clerical, or office support role
Ability to handle inbound calls professionally and communicate clearly with internal and external contacts
Experience performing general office administration in a structured, fast-moving environment
Strong data entry skills with close attention to accuracy and detail
Background in receptionist or front-desk responsibilities
Proficiency in managing multiple tasks, staying organized, and meeting daily priorities

Job Responsibility

Manage day-to-day administrative activities to help the office run smoothly and efficiently
Receive and direct incoming calls with professionalism, ensuring messages and inquiries reach the appropriate contacts
Welcome visitors and provide front-desk support while maintaining a courteous and organized office environment
Enter, update, and maintain records accurately across office documents and databases
Prepare routine correspondence, files, and general administrative materials as needed by the team
Coordinate scheduling, document handling, and other clerical tasks to support business operations
Maintain organized filing systems and assist with office records to ensure information is easy to access

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support a busy office in Grand...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, office support, receptionist, or similar coordination role
Ability to manage multiple priorities in a fast-paced environment while maintaining strong attention to detail
Comfortable working with payroll-related follow-up tasks, timecard collection, and data entry responsibilities
Proficiency with Microsoft Office, including Word, Outlook, Teams, and basic Excel functions
Strong communication skills with a detail-oriented, positive, and service-oriented approach
Willingness to learn new software and internal systems with limited ramp-up time
Dependable work ethic, sound organizational skills, and a proactive attitude toward supporting the team

Job Responsibility

Monitor and collect employee timecards to help ensure payroll information is complete and submitted on schedule
Provide day-to-day administrative support for the office, including data entry, document handling, and general coordination tasks
Assist with onboarding activities such as preparing hiring paperwork, supporting processing requirements for all candidates, and organizing materials for new employee orientation
Respond to inbound calls and direct inquiries professionally while helping maintain smooth front-office operations
Work closely with team members across multiple locations to gather information and support shared administrative needs
Use Microsoft Office applications and internal platforms to update records, track details, and complete routine office processes
Learn office-specific systems and follow established procedures to support accurate and efficient administrative workflows

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

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