Administrative Assistant Job at Robert Half (Olive Branch)

Administrative Assistant

Robert Half

Location:
United States , Olive Branch

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

We are looking for a detail-oriented Administrative Assistant to join our team in Olive Branch, Mississippi. This contract-to-permanent position offers an opportunity to contribute to a small, collaborative office environment with long-tenured employees. The ideal candidate will provide vital administrative support, assist in purchasing processes, and communicate effectively with vendors, including those overseas.

Job Responsibility:

Provide administrative support to the purchasing manager and aid in processing shipping documents
Communicate regularly with vendors to obtain updates on purchase orders and maintain accurate records
Create and manage requisition and stock purchase orders, ensuring proper documentation
Organize and maintain pricing spreadsheets, ensuring accuracy and attention to detail
Assist with domestic purchasing tasks and manage vendor folders for new purchase orders
Update market costs and pending arrival reports within internal systems on a regular basis
Handle office supply orders, maintain supply closets, and ensure printers are loaded with paper
Greet vendors and customers upon arrival and provide excellent customer service
File and organize customer and vendor documents, including yearly updates and archiving older files
Schedule routine office maintenance and ensure the workspace remains organized and functional

Requirements:

Proven experience in administrative roles, preferably within a purchasing or sales support environment
Strong communication skills to effectively interact with vendors and team members
Exceptional attention to detail and organizational abilities
Proficiency in Microsoft Excel and familiarity with data entry and file management
Ability to prioritize tasks and manage workload efficiently
Comfortable working in a small office environment and adapting to its unique culture
Experience in creating and managing purchase orders and vendor communications
Detail-oriented approach and ability to read and adapt to different situations within the office

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 14, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Robert Half - All Job Offers

Job Link Share: