Administrative Assistant

• Support front desk operations including greeting office visitors, directing them to the meeting room location or applicable staff member
• Receive incoming phone calls, taking thorough messages and/or passing messages to the appropriate staff or team member for handling
• Be responsible for maintaining calendars and scheduling meetings to include room reservations and set-up, catering, meeting materials, video or conference call arrangements and other logistics
• Support the receipt and distribution of email, daily incoming mail and packages using excellent judgement in determining priority and urgency of information
• Support reprographics orders and outgoing shipments via UPS, FedEx and other vendors
• Coordinate travel arrangements (domestic and international) per ZGF travel policy to include flights, hotel, trains, car service and travel visas where applicable
• Be responsible for generating timely expense reports and timesheets
• Order office supplies and materials
• Support data collection and archival
• reimbursables and closeouts
• Assist in maintaining office public spaces

• Minimum bachelor’s degree preferred
• Experience with A/C/E industry a plus
• Proficiency in Microsoft Office Suite
• Proficiency in Adobe suite and Bluebeam
• Excellent organization and interpersonal skills
• A collaborative and team-oriented disposition
• Ability to balance competing deadlines
• High level of discretion

Experience with A/C/E industry a plus

• Medical, Dental and Vision coverage with a generous employer contribution
• HSA with employer contribution
• 401k with employer match
• 4 weeks of PTO and 10 paid holidays per year
• paid parental and family leave programs