Administrative Assistant

• Provide administrative support to multiple executives, including calendar management and travel arrangements
• Register visitors and vendors into building systems
• Submit and track facilities work orders
• liaise with building management
• Coordinate guest office and conference room reservations
• Organize colleague schedules for in-person and Zoom meetings
• Submit ID badge access requests through the Security ID office
• Maintain departmental files in Box
• Liaise with vendors (cleaners, painters, electricians, plumbers) for project updates
• Assist with new vendor onboarding and submit invoices for payment
• Finalize monthly Conference Center usage back-billing with Finance
• Distribute weekly food and beverage outlet menus, process weekly Fitness Center reports
• Support departmental projects and events
• Manage Seamless account and process monthly invoices
• Track ongoing projects, ensuring follow-up on outstanding needs

• Bachelor’s degree, preferred
• 2+ years of administrative or office support experience
• Strong organizational skills and ability to prioritize
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite, Box, Zoom, and similar tools
• Experience coordinating with vendors, facilities, or building management, a plus
• Detail-oriented, proactive, and comfortable handling multiple projects

Experience coordinating with vendors, facilities, or building management, a plus

medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits